Operations & AI VA (Research, Job Search, Project Management & Business Support)

I'm looking for a reliable, proactive Virtual Assistant to support me with business operations, job searching, research, project management and administrative tasks.

This is a long-term opportunity for someone who enjoys creating systems, staying organised, and using AI tools to work efficiently.

Responsibilities

• Search for relevant jobs daily (government, cybersecurity, governance, content design and technical writing).
• Maintain my job application tracker and pipeline.
• Manage Trello boards, task lists and project workflows.
• Update my financial dashboard with income, expenses and savings progress.
• Maintain spreadsheets, trackers and dashboards.
• Conduct internet research and summarise findings.
• Draft emails, LinkedIn messages and documents for review.
• Organise files and documentation.
• Help improve systems and standard operating procedures (SOPs).
• Use AI tools such as ChatGPT to improve productivity and automate repetitive work.
• Provide a brief daily or end-of-week progress update.

Requirements

• Excellent written English.
• Strong attention to detail.
• Highly organised and proactive.
• Experience with Google Workspace and Microsoft Office.
• Strong Excel and Google Sheets skills.
• Comfortable using Trello or similar project management tools.
• Experience using AI tools (ChatGPT, Claude, Perplexity or similar).
• Able to work independently and communicate clearly.

Nice to Have

• Experience supporting executives or consultants.
• Experience with Australian businesses or government.
• Dashboard creation and reporting.
• Process improvement mindset.

Trial

The role will begin with a paid trial (approximately 5–10 hours). If we're a good fit, this will become an ongoing engagement of approximately 5–10 hours per week, with flexibility depending on workload.