Senior Executive & Operations Coordinator

As a highly organized, proactive, and tech-savvy Senior Executive & Operations Coordinator, you will play a crucial role in supporting the leadership team, client engagements, and day-to-day business operations. Thriving in fast-paced environments and taking ownership of multiple priorities with minimal supervision are key aspects of this senior-level position. Your responsibilities will include coordinating calls and meetings, providing administrative and operational support, assisting with onboarding, managing communication channels, collaborating with the Accounting team, utilizing AI tools for operational efficiency, formatting documentation, coordinating social media engagement, and offering executive assistance as required.

Key Responsibilities:

• Coordinate scheduling of calls and meetings for leadership, employees, clients, and external stakeholders
• Provide administrative and operational support, including follow-up on emails, proposals, and HR activities
• Support onboarding of new employees and customers
• Set up and manage communication channels for internal teams and external collaborators
• Coordinate with the Accounting team on payroll, taxes, payments, and receivables
• Utilize AI tools like Claude and Gemini to enhance operational efficiency and workflow management
• Format and verify documentation in line with company branding and formatting standards
• Assist with LinkedIn posting coordination and company social media engagement
• Provide executive assistance to leadership team members as needed

Qualifications Required:

• 5+ years of experience supporting a US-based company in executive support, operations, project coordination, or business support
• Excellent written and verbal English communication skills
• Strong organizational skills, with the ability to manage multiple priorities independently
• Confidence using digital platforms, productivity tools, accounting systems, and virtual collaboration software
• Hands-on experience applying AI tools to improve workflows and efficiency
• Strong attention to detail, initiative, problem-solving ability, and a genuine sense of ownership
• A proactive, collaborative, and adaptable approach in a fast-moving, evolving environment
• Experience in US-based IT consulting, professional services, or client-facing environments (highly desirable)

If you are interested, please send your latest profile to hidden_email a highly organized, proactive, and tech-savvy Senior Executive & Operations Coordinator, you will play a crucial role in supporting the leadership team, client engagements, and day-to-day business operations. Thriving in fast-paced environments and taking ownership of multiple priorities with minimal supervision are key aspects of this senior-level position. Your responsibilities will include coordinating calls and meetings, providing administrative and operational support, assisting with onboarding, managing communication channels, collaborating with the Accounting team, utilizing AI tools for operational efficiency, formatting documentation, coordinating social media engagement, and offering executive assistance as required.

Key Responsibilities:

• Coordinate scheduling of calls and meetings for leadership, employees, clients, and external stakeholders
• Provide administrative and operational support, including follow-up on emails, proposals, and HR activities
• Support onboarding of new employees and customers
• Set up and manage communication channels for internal teams and external collaborators
• Coordinate with the Accounting team on payroll, taxes, payments, and receivables
• Utilize AI tools like Claude and Gemini to enhance operational efficiency and workflow management
• Format and verify documentation in line with company branding and formatting standards
• Assist with LinkedIn posting coordination and company social media engagement
• Provide executive assistance to leadership team members as needed

Qualifications Required:

• 5+ years of experience supporting a US-based company in executive support, operations, project coordination, or business support
• Excellent written and verbal English communication skills
• Strong organizational skills, with the ability to manage multiple priorities independently
• Confidence using digital platforms, productivity tools, accounting systems, and virtual collaboration software
• Hands-on experience applying AI tools to improve workflows and efficiency
• Strong attention to detail, initiative, problem-solving ability, and a genuine sense of ownership
• A proactive, collaborative, and adaptable approach in a fast-moving, evolving environment
• Experience in US-based IT consulting, professional services, or client-facing environments (highly desirable)

If you are interested, please send your latest profile to hidden_email including your LinkedIn profile.