Senior Executive & Operations Coordinator

About the Role

We're looking for a highly organized, proactive, and tech-savvy Senior Executive & Operations Coordinator to support our leadership team, client engagements, and day-to-day business operations.

This is a senior-level role for someone who thrives in fast-paced environments, takes ownership, and manages multiple priorities with minimal supervision. You'll keep projects, communications, scheduling, and operational workflows running smoothly while supporting both internal teams and external stakeholders. You'll work closely with senior leadership and clients, and should be comfortable using modern technology and AI tools to improve productivity. This role reports directly to the CEO.

Key Responsibilities

Coordinate scheduling of calls and meetings across leadership, employees, clients, and external stakeholders

Provide administrative and operational support, including follow-up on emails, proposals, and HR activities

Support onboarding of new employees and customers

Set up and manage communication channels for internal teams and external collaborators

Coordinate with the Accounting team on payroll, taxes, payments, and receivables

Use AI tools such as Claude and Gemini to improve operational efficiency and workflow management

Format and verify documentation in line with company branding and formatting standards

Assist with LinkedIn posting coordination and company social media engagement

Provide executive assistance to leadership team members as needed

What You Bring

5+ years of experience supporting a US-based company in executive support, operations, project coordination, or business support

Excellent written and verbal English communication skills

Strong organizational skills, with the ability to manage multiple priorities independently

Confidence using digital platforms, productivity tools, accounting systems, and virtual collaboration software

Hands-on experience applying AI tools to improve workflows and efficiency

Strong attention to detail, initiative, problem-solving ability, and a genuine sense of ownership

A proactive, collaborative, and adaptable approach in a fast-moving, evolving environment

Experience in US-based IT consulting, professional services, or client-facing environments (highly desirable)

Position Details

Full-time role

Compensation: Competitive, depending on experience

Schedule: 4PM–12AM IST

Hybrid setup, with the opportunity to transition to fully remote after 6 months, based on candidate performance

Office location: Building 10, Mindspace, Hyderabad

If you are interested, please send your latest profile to alex.miller@oncare360.net including your LinkedIn profile.