Accounts Payable Specialist

Job Description

ABOUT RHYTHM HEALTHCARE:

Rhythm Healthcare is a leading provider of DME, HME and Respiratory products in the medical equipment manufacturing and distribution industry. We exist to bring comfort, safety, independence and hope to people that connect with our brand. We are committed to ensuring that every customer feels valued and cared for.

As we continue to grow, we're committed to offering exceptional work experience for our employees with numerous opportunities for development and advancement. If you believe in our core values of Emotional Intelligence, Grit, Growth Mindset and Sincerity, we want you on our team. Our employees are our greatest asset, and this includes people like you! Apply today and join the Rhythm team. To learn more about us, visit our website at www.rhythmhc.com.

Objective:

Rhythm Healthcare is seeking an energetic and detail-oriented Accounts Payable Specialist to join our growing team. The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, payments, and reconciliations across the full AP cycle. This role requires a highly organized and detail-oriented professional who can uphold internal controls, support month-end close activities, maintain strong vendor relationships, and contribute to continuous process improvement initiatives including AP automation.

Key Responsibilities:

Invoice Processing

• Receive, review, and process vendor invoices accurately and in accordance with company policy
• Match invoices to purchase orders and receiving documentation (3-way match)
• Code invoices to the correct general ledger (GL) accounts and cost centers
• Enter invoices into the accounting system promptly to ensure payment timelines are met
• Flag duplicate invoices and potential errors prior to processing to maintain AP controls

Vendor Management & Inquiries

• Respond professionally to vendor inquiries regarding invoice and payment status
• Maintain up-to-date vendor contact information and banking records in the accounting system

Payments & Disbursements

• Prepare and process check, ACH, and wire payment batches in accordance with payment terms
• Verify payment details for accuracy prior to submission and release

Reconciliations & AP Controls

• Reconcile vendor statements and resolve discrepancies in a timely manner
• Prepare and maintain the AP Aging Reconciliation on a scheduled basis
• Assist with AP aging review and follow-up on past-due or unapplied invoices

Month-End Close & Reporting Support

• Support month-end accrual preparation to ensure completeness of AP balances
• Assist with 1099 data collection, validation, and year-end reporting

Audit & Compliance Support

• Support internal and external audit documentation requests

Qualifications

Education & Experience

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred
• 2+ years of accounts payable or general accounting experience
• Experience with ERP systems (e.g., NetSuite, SAP, Oracle, Dynamics, or equivalent)
• Prior exposure to AP automation platforms (e.g., Billgo.com, Bill.com, Coupa) is a plus

Skills & Competencies

• High degree of accuracy and attention to detail in invoice coding and data entry
• Strong organizational skills and ability to manage a high volume of transactions
• Proficiency in Microsoft Excel; experience with pivot tables and VLOOKUP preferred
• Solid understanding of AP controls, 3-way matching, and GL coding
• Effective written and verbal communication skills for vendor and cross-functional interactions
• Ability to work independently and collaboratively in a deadline-driven environment
• Working knowledge of 1099 preparation and IRS reporting requirements
• Familiarity with GAAP as it applies to accounts payable and accruals

What We Offer

• Competitive salary and performance-based incentives.
• Opportunities for professional growth and development.
• A collaborative and supportive work environment
• Comprehensive benefits package.

An Equal Opportunity Employer

We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

800,000 - 1,200,000 INR per year (India)