Position Overview

This position is responsible for end‑to‑end AIA billing and project‑based financial support, working closely with project managers and finance leadership to ensure timely, accurate, and compliant billings. The role blends hands‑on AIA invoicing, contract administration, and select accounting responsibilities directly tied to project performance, cash flow, and close‑out. This is a highly detail‑driven role supporting multiple active projects simultaneously.

Key Responsibilities

AIA Billing & Project Invoicing (Primary Focus)

• Prepare, review, and submit monthly AIA progress billings, including G702/G703 forms and continuation schedules
• Track contract values, approved change orders, retainage, stored materials, and billing caps
• Ensure billings align with contract terms, project milestones, and percent‑complete reporting
• Maintain complete and audit‑ready billing backup, including lien waivers, pay applications, and approvals
• Respond directly to client and internal billing inquiries and resolve discrepancies efficiently
• Coordinate billing timelines with project managers to ensure timely submission and cash collection

Contract & Project Administration

• Support project setup including billing terms, schedules of values, budgets, and cost codes
• Track contract modifications, change orders, and amendments throughout the project lifecycle
• Maintain organized contract, billing, and project documentation
• Assist with project closeout, final billings, and retainage release

Project Accounting & Financial Support

• Post and review project‑related journal entries tied to billing, costs, accruals, and adjustments
• Reconcile billed vs. earned revenue and investigate variances
• Monitor project costs and billing activity against approved budgets and contract limits
• Support accounts receivable tracking, including follow‑up on unpaid or delayed invoices
• Assist with month‑end close activities related to project revenue, WIP, and deferred billing as applicable

Cross‑Functional Collaboration

• Partner closely with project managers, accounting, and leadership to support accurate financial reporting
• Act as a financial resource to project teams on billing status, forecasts, and open items
• Support audits by providing billing support, schedules, and contract documentation

Qualifications

• Demonstrated experience with AIA billing in a project‑based environment
• Background in project accounting, contract administration, or construction accounting
• Strong understanding of percent‑complete billing, retainage, and change order tracking
• Hands‑on accounting experience directly related to billing, revenue recognition, or project reporting
• High attention to detail with the ability to manage multiple active projects and deadlines
• Proficient in Excel and project accounting/ERP systems (Deltek, Sage Intacct, Oracle, Procore, or similar preferred)

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future™