Executive Assistant – Bharat Head & Operations

Job DescriptionPosition Title

Executive Assistant – Bharat Head & Operations

Position Summary

The Executive Assistant – Bharat Head & Operations is a dynamic, tech-savvy, and highly organized professional responsible for supporting the Bharat Head in driving operational excellence, executive priorities, and organizational efficiency. The role requires a proactive individual who can coordinate cross-functional initiatives, manage executive operations, create impactful digital content, and leverage modern technologies and AI tools to enhance productivity across the organization.

Key ResponsibilitiesExecutive Support

• Manage the Bharat Head's calendar, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, presentations, minutes, and action trackers.
• Coordinate with internal teams and external stakeholders to ensure timely execution of priorities.
• Manage confidential information with the highest level of professionalism and discretion.
• Monitor and follow up on strategic action items and commitments.

Operations Management

• Assist in coordinating day-to-day operational activities across departments.
• Track organizational priorities, projects, and deliverables to ensure timely completion.
• Prepare operational dashboards, reports, and performance trackers.
• Coordinate cross-functional meetings and monitor progress on key initiatives.
• Identify process improvement opportunities and recommend efficient workflows.
• Support the Bharat Head in executing strategic and operational initiatives.

Social Media & Digital Communications

• Plan, design, and schedule engaging content across social media platforms.
• Develop creatives, presentations, newsletters, and communication materials aligned with organizational branding.
• Monitor engagement metrics and recommend improvements to digital communication strategies.
• Stay updated with the latest digital marketing and social media trends.

Design & Content Creation

• Create professional graphics, infographics, presentations, brochures, and promotional materials using tools such as Canva and PowerPoint.
• Edit basic videos and visual content for internal and external communications.
• Maintain consistency with organizational branding guidelines.

Technology & Innovation

• Continuously explore AI tools and emerging technologies that improve productivity and streamline operations.
• Recommend and implement automation solutions for repetitive administrative and operational tasks.
• Support adoption of digital collaboration and project management tools.
• Stay informed about modern workplace technologies and best practices.

Data Management & Reporting

• Develop and maintain Excel dashboards, trackers, and reports.
• Analyze operational data and prepare meaningful insights for decision-making.
• Ensure accuracy, organization, and timely reporting of information.

Qualifications

• Bachelor's degree in Business Administration, Management, Marketing, Communications, or a related field.
• 2–5 years of experience in executive assistance, operations coordination, project coordination, or a similar role.

Required Skills

• Advanced proficiency in Microsoft Excel (Pivot Tables, XLOOKUP, charts, dashboards, formulas).
• Strong working knowledge of Microsoft Office and Google Workspace.
• Proficiency in Canva, PowerPoint, and basic graphic design.
• Good understanding of social media management and digital marketing.
• Familiarity with AI tools such as ChatGPT, Microsoft Copilot, Gemini, Canva AI, Notion AI, and workflow automation platforms.
• Strong analytical, organizational, and project coordination skills.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize effectively, and work independently.
• High level of integrity and confidentiality.

Preferred Competencies

• Strong problem-solving and decision-making abilities.
• Quick learner with a passion for technology and innovation.
• Detail-oriented with excellent follow-through.
• Collaborative mindset and ability to coordinate across multiple teams.
• Adaptable to changing priorities in a fast-paced environment.
• Creative thinker with strong presentation and visual communication skills.

Success Measures

The successful candidate will:

• Enhance the Bharat Head's productivity through effective planning, coordination, and execution.
• Improve operational efficiency by ensuring timely completion of strategic initiatives and cross-functional projects.
• Introduce modern technologies and AI-powered solutions that simplify work and improve organizational productivity.
• Deliver high-quality reports, dashboards, presentations, and communication materials.
• Strengthen the organization's digital presence through engaging content and effective branding.
• Serve as a dependable operational partner who proactively identifies challenges and drives solutions.

Pay: ₹12,000.00 - ₹25,000.00 per month

Benefits

• Flexible schedule
• Paid sick time
• Paid time off
• Provident Fund

Work Location: Hybrid remote in Nagpur, Maharashtra