Accounts Payable Supervisor

Accounts Payable Supervisor 

We are seeking a highly motivated and detail-oriented Accounts Payable Supervisor to join our finance team. This is an exciting opportunity for someone who thrives on challenges and is eager to work with a comprehensive ERP system. Our AP operations are powered by NetSuite and Kanbina, our automated AP solution, which helps streamline invoice processing and vendor management.

This role is ideal for someone with a keen eye for detail, a proactive mindset, and a strong understanding of global AP processes. Prior experience working with multiple international divisions and currencies, as well as experience in NetSuite, will be a significant plus.

Job responsibilities and duties 

• Oversee the day-to-day operations of the Accounts Payable function, including preparation of weekly payment runs.
• Ensure all invoices are processed timely, accurately, and in compliance with company policies and procedures.
• Manage a team of AP specialists, providing training, guidance, and support as needed.
• Develop and implement processes to improve the efficiency, accuracy, and internal controls of the AP function.
• Manage daily bank activity report to ensure accurate application of payments to corresponding invoices.
• Run AP aging reports and reconcile balances against the trial balance.
• Oversee the reconciliation of advance payments to ensure proper accounting treatment.
• Review invoice coding for accuracy and maintain a centralized vendor coding spreadsheet.
• Process rent, marketing, and royalty invoices.
• Upload tax-related invoices into the ERP system for proper tracking and compliance.
• Prepare monthly accruals to support accurate financial reporting.
• Assist in the preparation and submission of the annual 1099 reporting.
• Respond to vendor inquiries and assist in account reconciliations as needed.
• Collaborate with internal departments to investigate and resolve invoice and payment issues.

Required Qualifications:

• Bachelor's degree in accounting, finance, or a related field.
• 5-6 years of experience in accounts payable. 
• Ability to lead a team and provide training and support.
• Excellent written and verbal communication skills.
• Experience working with a large, complex organizational structure.

Compensation:

• A base salary of $80,000-$90,000 annually, based on experience
• An annual bonus percentage that varies based on level of role
• Employer matching for company sponsored 401k plan