Training & Compliance Coordinator

Training & Compliance Coordinator

About the Company

Guardian Fire Protection Services, LLC is a leading provider of fire protection, life safety, and security solutions, proudly serving the Mid‑Atlantic, Midwest, and Southeast regions for more than 45 years. Headquarters in Rockville, Maryland, Guardian operates 23 offices across 8 states and supports more than 90,000 customers across a wide range of industries. Guardian delivers comprehensive, end‑to‑end service across the fire, life safety and security industries. Our capabilities include fire sprinklers, fire alarms and monitoring, fire pumps, extinguishers, special hazards systems, marine fire protection, and integrated security solutions that include access control systems and CCTV. Our continued growth is fueled by deep technical expertise, trusted customer relationships, strong business performance, and a disciplined acquisition strategy that ensures consistent quality and service across all locations.

Our People & Culture

At Guardian and our affiliated companies, our people are the foundation of our success. We're committed to hiring and developing talented, passionate professionals who share our mission to protect lives and property. As we continue to grow, we offer meaningful career opportunities within a dynamic organization focusing on customer service, technical expertise, collaboration and long-term success.

Learn more at www.GuardianFireProtection.com

About the Opportunity

The Training & Compliance Coordinator collaborates closely with the Training & Development, Operations, Safety, and HR teams to support Guardian Fire Protection's commitment to safety, quality, and regulatory compliance. This role ensures workforce competency by coordinating training programs and tracking licensing, certifications, and completion requirements across field and office operations. The role manages and analyzes training and compliance data across internal systems and external regulatory and vendor portals; develops dashboards and reports to provide leaders with timely, data‑driven insight; and maintains accurate, audit‑ready records. This position plays a critical role in ensuring compliance obligations are met, training programs operate efficiently, and leadership has clear visibility into workforce readiness to support continuous improvement and organizational growth.

Key Responsibilities

Training Coordination & Stakeholder Support

• Partner closely with the Training & Development team to support and achieve companywide training, certification, and compliance KPIs
• Coordinate training schedules, requirements, onboarding, recertifications, and completion tracking for field technicians and office staff
• Collaborate with managers, supervisors, and office leadership to ensure training aligns with operational needs and regulatory requirements
• Serve as the primary point of contact for training logistics, certification status inquiries, and compliance-related questions
• Communicate training expectations, timelines, and regulatory requirements clearly and consistently across the organization

Data Management & Reporting

• Manage, reconcile, and maintain training, certification, and licensing data across multiple systems, including Learning Management Systems (LMS), HRIS, licensing databases, and third-party or regulatory portals
• Review, organize, and validate large datasets to ensure data integrity, consistency, and audit readiness
• Develop, maintain, and distribute standard and ad-hoc dashboards and reports using Excel, SharePoint, Power BI, or similar tools
• Ensure managers and leadership have timely visibility into training completion, certification status, and compliance risks
• Automate reporting, data refreshes, and workflow processes where possible to improve efficiency, accuracy, and scalability

Compliance & Portal Management

• Monitor internal and external portals to ensure employee training, certifications, and licenses remain current and compliant with federal, state, local, OSHA, NFPA, and industry regulations
• Upload, update, and validate employee records, supporting documentation, and certifications with external agencies, vendors, and accrediting bodies
• Track expirations, renewal cycles, and compliance deadlines; proactively notify stakeholders of upcoming requirements
• Support internal and external audits, inspections, and regulatory reviews by providing accurate, timely, and well-organized documentation

Continuous Improvement & Innovation

• Identify opportunities to enhance training data visibility, reporting accuracy, system integration, and process efficiency
• Evaluate and recommend improvements to training workflows, tracking methods, and compliance processes
• Explore and leverage emerging technologies, including AI tools and basic machine learning applications, to support analytics, forecasting, and insights
• Evaluate external training vendors and programs; provide administrative support for training procurement, enrollment, and certification tracking

Other Duties

• Perform additional projects and responsibilities, assigned

Core Qualifications

• Strong technical proficiency with Excel, SharePoint, Power BI (or similar reporting tools), and third‑party web‑based portals
• Demonstrated ability to manage schedules, resources, and data across multiple locations, disciplines, and stakeholder groups
• Excellent organizational, analytical, facilitation, and communication skills
• Proven ability to manage multiple programs and priorities in a fast‑paced environment
• Track record of efficiently managing and interpreting large and complex datasets

Preferred Qualifications

• Bachelor's degree in Management, Data Analytics, Business Administration, Human Resources, or a related field (or equivalent experience)
• Experience working with Learning Management Systems (LMS) and Human Resources Information Systems (HRIS)
• Familiarity with regulatory or compliance‑driven industries, preferably fire protection or life safety
• Experience supporting training programs in high‑growth or multi‑location organizations

Compensation

• This is a salaried position - salary is negotiable depending on candidate experience
• Quarterly bonus opportunities

Benefits

• 401K with a company match
• Medical, Dental and Vision Insurance
• Company paid Short Term Disability
• Company paid Long Term Disability
• Company paid Life and AD&D insurance
• Pre-tax accounts for health and dependent care
• Aflac
• Vacation and Personal time
• Paid holidays
• Tuition Reimbursement

Guardian Fire Protection Services, LLC. is an Equal Employment Opportunity (EEO) employer and prohibits employment discrimination for employees and applicants based on his or her age, race, color, pregnancy, gender, gender identity, sexual orientation, national origin, religion, marital status, citizenship, or because he or she is an individual with a disability, protected veteran or other status protected by federal, state, and local laws.

Job Type: Full-time

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