Executive - People Generalist - Ports & Terminals - Nhava Sheva

Role: HR Executive – Employee Engagement & HR Operations

1. Employee Engagement & Activities

Key Responsibilities:

• Plan and execute end-to-end employee engagement activities including event conceptualization, poster creation, coordination, and communication.
• Organize Global Volunteering Week, CSR initiatives, and Wellness programs from planning to execution.
• Ensure timely updates on the company notice board with relevant event information.
• Design and distribute monthly birthday posters and coordinate employee gifting.
• Execute RO initiatives as per organizational requirements.
• Prepare and circulate the monthly event calendar in advance.

Key Performance Indicators (KPIs):

• Improvement in GPTW score year-on-year.
• 100% adherence to event timelines.
• Minimum 2 employee engagement activities per month.
• Increase in employee volunteer participation.
• Event calendar shared in the last week of the preceding month.

2. Employee Life Cycle Management (End-to-End)

Key Responsibilities:

• Manage the complete hiring lifecycle for Adecco employees, Apprentices, and Interns including interview coordination, documentation, offer letters, induction, gate pass issuance, system access, appraisal & KPI tracking, and NATS portal updates.
• Oversee recruitment processes including interviews, salary negotiations, and onboarding to ensure alignment with business manpower requirements.
• Handle employee offboarding including ID card submission to Security, system exit formalities, Full & Final (FnF) settlement coordination, and issuance of experience letters.

Key Performance Indicators (KPIs):

• 100% onboarding process completion before 3 days of joining.
• 100% documentation completion within 7 days of joining.
• 100% FnF closure as per defined payout cycle.

3. HR Operations, Compliance & Reporting

Key Responsibilities:

• Ensure audit documentation and compliance records are maintained and submitted on time.
• Compile and share monthly canteen deduction data with Payroll.
• Coordinate Adecco attendance data, payroll cross-verification, and invoice processing.
• Submit quarterly UAR access reports to IT and ID card submission data to Security.
• Prepare and submit monthly manhours reports to HSE and create PPT presentations for NSPT, P&T CFS, and FTZW.
• Prepare and circulate the monthly HR dashboard.
• Share monthly Intern and Apprentice status reports with the CEO.

Key Performance Indicators (KPIs):

• 100% data accuracy in all reports.
• Full compliance with internal and statutory requirements.
• HR Dashboard PPT submission before 10th of every month.
• Canteen data submission before 15th of every month.
• Manhour data submission before 10th of every month.

4. Employee Query Resolution

Key Responsibilities:

• Resolve employee queries related to ZingHR, Oracle login issues, and other HR platforms.
• Address employee account-related concerns in a timely manner.

Key Performance Indicators (KPIs):

• Minimal downtime and seamless HR system access.
• Query resolution within 5 working days (TAT).

5. Support to Admin & Industrial Relations (IR)

Key Responsibilities:

• Provide continuous HR support to Admin and IR teams.
• Assist in operational coordination and conflict resolution to ensure a productive workplace environment.

Key Performance Indicator (KPI):

• Timely and effective support to Admin & IR functions.

Experience Level

Executive Level