Company Information:

CIBC Mellon is a leading provider of asset servicing solutions to institutional investors in Canada, including multi-currency accounting, fund valuation, and investment information reporting. We are passionate about providing exceptional client service backed by our culture of innovation and success. Our outstanding employee experience will provide you with opportunities to learn and grow professionally while supporting the communities in which you live and work.

We are a diverse and dynamic workplace where employees take an active role in delivering on strategic objectives while advancing their individual career goals. We encourage innovative thinking and give our employees the support and resources they need to turn great ideas into actions.

We’re always looking for talented people who can make a meaningful difference for our clients, our company and our communities. To learn more about why our employees love coming to work each day, visit www.cibcmellon.com/experience.

Position Overview:

Reporting to the Manager, Accounts Payable, the Senior Accounts Payable Coordinator plays an important role in advancing the Accounts Payable (AP)’s digital transformation. This position supports the implementation and set-up of an AP digital tool and drives the adoption of AI and automation solutions to optimize AP operations, strengthen controls, and enable continuous improvement. The Senior Coordinator is responsible for defining workflows, supporting process automation initiatives, and ensuring the effective setup and maintenance of approver structures. In addition to these transformation-focused responsibilities, the role provides advanced operational support within the AP department. This includes processing complex and high-value transactions, maintaining strong internal controls, cross-training team members, and providing back-up to the Manager, AP. The Senior AP Coordinator also addresses AP-related inquiries, supports audits, and ensures compliance with corporate policies and regulatory requirements.

Responsibilities

• Lead and support special projects and continuous improvement initiatives in partnership with the AP Manager, with a strong focus on the identification, evaluation, and implementation of AI and automation solutions to optimize AP processes, reduce manual effort, and improve accuracy. Provide training and change management support as needed.
• Coordinate and support the implementation of new Accounts Payable systems and tools. Assist with system setup, testing, and configuration, ensuring alignment with business requirements.
• Define and document AP workflows and business processes to support automation initiatives, including mapping current state processes, identifying opportunities for improvement, and working with project managers to automate and streamline AP operations.
• Assist in defining and maintaining approver structures within new systems, ensuring proper authorization and compliance.
• Act as an AP systems administrator, supporting daily business needs, raising and following up on tickets, troubleshooting and resolving issues, and supporting system enhancements.
• Prepare and update internal control documents, including company policies and operating manuals, ensuring accuracy and compliance.
• Execute AP controls and reconciliations to maintain strong internal controls.
• Prepare and maintain monthly AP dashboards and reporting for management review.
• Perform cross-review of invoice batches, vendor maintenance, and GL account requests prepared by AP Coordinators prior to AP Manager review.
• Support the onboarding of new team members by providing cross-training and guidance on standard operational tasks.
• Process complex and specialized invoices and payments, including high-value invoices, ensuring accuracy and compliance with established finance policies.
• Review invoices and expense reports for proper authorization, adherence to Regulation 105 Withholding and other applicable taxes, project codes, and related client chargebacks prior to posting.
• Execute cheque, wire, and EFT payments in an accurate and timely manner.
• Prepare AP-related journal entries and process GL and cost center account maintenance requests.
• Coordinate vendor account management, including setup, modification, and deletion of vendor accounts in the accounting system.
• Update and maintain the authorized business expense approvers list in accordance with CIBC Mellon policies, and prepare the monthly authorized approvers/signatories reconciliation, including employee account deactivation checks.
• Address and resolve AP-related inquiries from internal and external stakeholders, escalating complex issues as necessary.
• Assist with AP-related audits, including audit preparation, sample gathering and reviews, and responding to auditor requests.

Qualifications

• Post-secondary education in Accounting, Finance, Business Administration, or a related discipline; or equivalent work experience.
• 3 to 5 years of progressive accounts payable experience, preferably in the financial services sector.
• Strong knowledge of accounting concepts, including full cycle accounts payable processing, account reconciliations, journal entries, and maintaining general ledger (GL) accounts.
• Proficiency with Microsoft Power Platform applications, including Power BI and Power Automate, is required.
• Proficiency with other accounting systems and software, such as Epicor Financial, Oracle, SAP Concur, and Microsoft Office applications; experience with AP automation tools is an asset.
• Strong analytical, problem-solving, and organizational skills with high attention to detail.
• Excellent communication and interpersonal skills for effective stakeholder management.
• Experience with AI and automation tools, and implementing process improvements.
• Experience supporting audits, updating internal control documents, and preparing reporting dashboards.
• Ability to manage multiple priorities and work independently in a fast-paced environment

CIBC Mellon's Values:

Get it Right Every Day: Deliver service excellence while always acting with the highest ethical standards

Put Clients at the Centre: Advocate for clients by listening, sharing knowledge, and bringing the right solutions forward

Be One Family: Challenge, empower and recognize your colleagues

Take Ownership: Speak up, speak out, and make things better