Coordinator, Accounts Payable Services

Job Description

We are looking for a motivated and detail-oriented candidate to join our Payment Operations team. This role involves handling payment setups and processing, GL accounting, bank reconciliations, and providing extended support during peak periods, including weekends if required. The ideal candidate should have strong communication skills, proficiency in Excel and data analysis, and a good understanding of accounting principles.

The role supports the local finance organization by managing high-volume payment processing activities within a Global Shared Services (GSS) model. The role helps improve efficiency, reduce manual workload for the local team, and maintain stable, consistent daily operations.

Responsibilities

Payment Processing

• Manage weekly and monthly payment files
• Process daily manual payments
• Handle incoming payments, deposits, and internal offsets
• Perform payment reconciliation
• Resolve unmatched or incorrect transactions

Case Management and Operational Support

• Handle finance-related queries through ServiceNow and email
• Support internal stakeholders with payments and payment status questions
• Assist with reconciliation-related issues

Investigations and Exception Handling

• Investigate unmatched payments and incorrect postings
• Analyze discrepancies and deviations
• Support the resolution of payment-related issues

Month-End Activities and Reconciliations

• Perform account reconciliations
• Process currency adjustments
• Correct posting errors
• Assist with pre-close controls

Stakeholder Communication and Coordination

• Work closely with local finance teams, payroll, and accounting
• Support other internal stakeholders as needed
• Assist with communication related to payment clarifications and financial transactions

Qualifications

Mandatory

• 3-5 years of experience in payment processing, bank reconciliations or a similar finance operations role
• Experience with ERP systems (Oracle preferred)
• Strong attention to detail and accuracy
• Ability to manage high transaction volumes in a structured and efficient manner
• Bachelor's degree in Finance, Accounting, or related field.
• Proficiency in MS Excel (pivot tables, VLOOKUP, data analysis).
• Fluency in English is required

Preferred

• Experience in a shared service center or GCC environment
• Experience with case management systems such as ServiceNow
• Experience in collections or payment follow-up processes
• Swedish or another Nordic language is an advantage, depending on scope
• Ability to work extended hours and weekends when required.

BGV:

• Employment with WSP India is subject to the successful completion of a background verification ("BGV") check conducted by a third-party agency appointed by WSP India.
• Candidates are advised to ensure that all information provided during the recruitment process - including documents uploaded - is accurate and complete, both to WSP India and its BGV partner".

About Us

WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.

With approximately 4,000 talented people across 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than 73,000 globally, in 550 offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come.

At "WSP" we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Unified under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones: Our People, Our Clients, Our Operational Excellence and Our Expertise.

www.wsp.com

We are

• Passionate people doing purposeful and sustainable work that helps shape our communities and the future.
• A collaborative team that thrives on challenges and unconventional thinking.
• A network of experts channeling our curiosity into creating solutions for complex issues.

Inspired by diversity, driven by inclusion, we work with passion and purpose.

Working with Us

At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.

Our Hybrid Working Module

With us, you can operate in a flexible, agile, yet structured work environment and follow a Hybrid Work Model.

• Maximize collaboration.
• Maintain product quality and cultural integrity.
• Balance community, collaboration, opportunity, productivity, and efficiency.

Health, Safety and Wellbeing

Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our "Making Health and Safety Personal" initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years.

Inclusivity and Diversity

WSP India is dedicated to fostering a sustainable and inclusive work environment where our greatest strength - Our People -feel valued, respected, and supported. We ensure an unbiased approach in hiring, promotion, and performance evaluation, regardless of age, gender identity, race, religion, sexual orientation, marital status, physical ability, education, social status, or cultural background.

Imagine a better future for you and a better future for us all.

Join our close-knit community of over 73,300 talented global professionals dedicated to making a positive impact. Together, we can make a difference in communities both near and far.

With us, you can.

Apply today.

NOTICE TO THIRD PARTY AGENCIES:

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation - no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.