Administrative Specialist II

Introduction

Maryland Department of Labor is currently accepting applications from qualified candidates for Admin Spec II position within the Division of Labor and Industry, Workplace Fraud Unit.\r\n\r\n\r\n\r\nAs a member of the DLI team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.\r\n\r\n\r\n\r\n\r\n\r\n\r\n

GRADE

11\r\n

LOCATION OF POSITION

\r\n\r\n\r\n\r\n10946 Golden West Drive, Suite 160, Hunt Valley, MD 21031\r\n\r\n\r\n\r\n\r\n

Main Purpose of Job

Main purpose of this position is to provide full performance level of work using independent judgment and analysis by applying and interpreting rules and regulations in accordance with the unit's laws and policies.

POSITION DUTIES

Reviews, verifies, and interprets information in records, applications, and other documents by using knowledge of agency policies and procedures to determine if appropriate procedures have been followed and to resolve problems. Assist in the process and issuance of work permits, MPIA requests, or other documents pertinent to the multiple programs in the unit. Answer telephone calls and perform intake of complaints.\r\n\r\n\r\nAssists in the preparation of final reports and suggests recommendations for the improvement of the agency or its programs. Consult with program heads and administrative officials regarding policies, trends, data interpretation, and program needs. Research and compile data as directed, including preparing statistical tables, charts, and reports; workflow charts; staffing patterns; and organizational charts.\r\n\r\n\r\n\r\n\r\nAssist the unit in planning and implementing new or revised programs, procedures, practices, and organizations. Provide assistance to the unit administrator in the formulation and preparation of an agency's budget, or portions of the budget. Responsible for unit purchasing/FMIS processing and vendor payment verification. Open and disseminate mail. Ensure checks are properly endorsed, prepare check transmittals, and maintain financial records that do not require knowledge of bookkeeping or accounting. Updates and maintains files, logs, schedules, rosters, and records, and composes routine correspondence for multiple programs within the unit: Worker Classification Protection Unit, Prevailing Wage Unit, Living Wage Unit, and Employment Standards Service Unit, including Innkeepers certification. Use computer software applications to enter, edit, validate, search, retrieve, and update information. Type correspondence, reports, schedules, and other material using a typewriter, computer, or word processor.\r\n\r\n\r\n\r\nPerforms other duties as assigned.\r\n\r\n

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.\r\nExperience: One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.\r\nNotes:\r\n1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.\r\n2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.\r\n

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.\r\n\r\n\r\nExperience maintaining electronic databases, tracking systems, or records management systems and ensuring the accuracy and completeness of program records and files and experience supporting administrative or fiscal operations, including processing purchases, verifying vendor payments, maintaining financial records, or assisting with budget-related activities. \r\n\r\n\r\n\r\n\r\nExperience using Google Applications/Workspace and Microsoft Office Suite. \r\n\r\n\r\nExperience handling confidential or sensitive information in a professional or government setting, including maintaining privacy, following applicable confidentiality policies and procedures, and exercising discretion when accessing, storing, or sharing protected information.\r\n\r\n\r\n

SPECIAL REQUIREMENTS

Candidates may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned.\r\n\r\n\r\nAll candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of unemployment overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.\r\n

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.\r\n\r\n\r\nA resume may be attached as supplemental information; however, only the information provided in the application will be reviewed and considered in the evaluation process.\r\n\r\n\r\nAll information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered. \r\n\r\n\r\nFor positions that require Bachelor/Master Degree etc:\r\nEducational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932- 3897 or (202) 331-2925. \r\n

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.\r\n\r\n\r\n***Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit. \r\n

BENEFITS

This is a full-time, permanent position and eligible for full State benefits, which include:\r\n\r\n\r\n\r\n● Flexible hours\r\n● Paid holidays 12-13 per year \r\n● Generous paid leave package (annual, sick, personal and compensatory leave) \r\n● State Pension ('defined benefit' plan) \r\n● Tax-deferred supplemental retirement savings plans (401(k) and 457) \r\n● Comprehensive, subsidized health, dental and prescription plans with little to no deductibles, free generic prescriptions, and free preventative health services \r\n● Flexible Spending Account plans for Health Care and Daycare \r\n● State Employees Credit Union\r\n\r\n\r\n\r\nTo learn more, please click this link: STATE OF MARYLAND BENEFITS\r\n\r\n

FURTHER INSTRUCTIONS

U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status. If you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via email to brianna.freeman1@maryland.gov. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.\r\n\r\n\r\nPLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION.\r\n\r\n\r\nCompleted applications, required documentation, and any required addendums may be mailed to:\r\n\r\n\r\nMaryland Department of Labor Office of Human Resources\r\n\r\n\r\nA-ttn: 26-001756-0026 Admin Spec II/BF\r\n\r\n\r\n100 S. Charles Street \r\n\r\n\r\nBaltimore, MD 21201\r\n\r\n\r\n\r\n\r\n\r\n\r\nTTY Users: call via Maryland Relay \r\n\r\n\r\nThe MD State Application Form can be found online.\r\n\r\n\r\nMaryland Department of Labor is an equal opportunity employer. It is the policy of MDOL that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.\r\n\r\n\r\n