Procurement Specialist

Role Overview

The Procurement & Vendor Management Executive will be responsible for sourcing, onboarding, and managing vendors for materials, services, and subcontract packages. The role focuses on cost optimization, quality assurance, timely delivery, and maintaining a reliable vendor ecosystem aligned with project requirements.

Key Responsibilities

1. Vendor Sourcing & Development

• Identify and onboard qualified vendors for civil, MEP, finishing, and specialized works
• Develop and maintain a vendor database with technical and commercial credentials
• Conduct vendor capability assessments and due diligence

2. Procurement Execution

• Float RFQs/RFPs and obtain competitive quotations
• Perform technical and commercial comparison (TBA/CBA)
• Negotiate pricing, payment terms, and delivery schedules
• Issue Purchase Orders (POs) and Work Orders (WOs)

3. Contract & Compliance Management

• Ensure all vendors comply with statutory requirements (GST, registrations, licenses)
• Draft and review vendor agreements in coordination with legal teams
• Track contract performance, variations, and claims

4. Cost Control & Budgeting

• Monitor procurement against approved BOQ and budgets
• Identify cost-saving opportunities and alternate sourcing strategies
• Maintain rate analysis and benchmarking data

5. Logistics & Delivery Coordination

• Coordinate with site teams for material planning and delivery schedules
• Ensure timely delivery of materials as per project timelines
• Resolve supply chain disruptions proactively

6. Quality & Performance Monitoring

• Work with QA/QC teams to ensure materials meet specifications
• Track vendor performance (quality, timelines, responsiveness)
• Develop vendor rating and evaluation systems

7. Documentation & Reporting

• Maintain procurement records, approvals, and audit trails
• Prepare MIS reports on procurement status, cost savings, and vendor performance
• Support internal and external audits

Key Skills & Competencies

• Strong negotiation and commercial acumen
• Understanding of BOQs, drawings, and material specifications
• Vendor relationship management
• Analytical and cost comparison skills
• Knowledge of ERP systems ( Tally / Zoho)
• Strong coordination and communication skills

Qualifications

• Bachelor’s degree in Civil Engineering / Mechanical Engineering / Supply Chain / Commerce
• MBA (Supply Chain / Operations) preferred

Pay: ₹20,000.00 - ₹45,000.00 per month

Experience

• Procurement management: 2 years (Required)

Work Location: In person