Position : Personal Secretary (male)

• 1 . Administrative Support:
• Managing schedules, appointments, and calendars.
• Arranging meetings, conferences, and travel plans.
• Screening phone calls, inquiries, and requests, and handling them when appropriate.
• Taking dictation and minutes during meetings.
• Drafting, typing, formatting, and editing correspondence, reports, and presentations.
• 2 . Communication and Coordination:
• Taking follow-up with department Heads/Managers for action plans (for assigned tasks/Project) .
• Acting as the point of contact between the executive and internal/external stakeholders.
• Liaising with clients, suppliers, and other staff.
• Managing email correspondence and prioritizing responses.
• Handling confidential information with discretion.
• 3 . Organization and Time Management:
• Organizing and maintaining files and records.
• Monitoring office operations and ensuring efficiency.
• Anticipating needs and proactively handling issues that arise.
• Prioritizing tasks and managing multiple projects simultaneously.
• 4 . Research and Information Management :
• Conducting research on various topics as required.
• Compiling and preparing reports, presentations, and data.
• 5 . Support for Special Projects:
• Assisting with special projects and initiatives as assigned.
• Coordinating events and functions as necessary.
• Coordinating with Media department for social media images, content, Handling Social media accounts of the Company .
• 6 . Skills and Qualifications:
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency in Email drafting ,MS Excel, Powerpoint
• Ability to prioritize tasks and work under pressure.
• Discretion and trustworthiness due to handling confidential information.
• Proactive problem-solving skills and the ability to anticipate needs.
• Flexibility and adaptability in a fast-paced environment.

This job is provided by Shine.com