Administrative Assistant, Accounting

Our client, a prominent national advocacy organization and member-based association headquartered in downtown Washington, D.C., is seeking an Administrative & Financial Operations Assistant to support their financial leadership team. Operating within a collaborative, 15-person department currently navigating an exciting period of growth and system modernization, this role serves as the administrative anchor for the division.

Designed for a highly organized and resilient self-starter, this position manages critical departmental workflows, coordinates a

salary: $25 - $28 per hour

shift: First

work hours: 8 AM - 4 PM

education: Bachelors

Responsibilities

SharePoint & Administrative Operations

• SharePoint Reorganization: Take ownership of restructuring, organizing, and maintaining the department's SharePoint filing system to ensure clean document management and easier team access.
• General Administration: Manage departmental calendars, schedule meetings, coordinate mail, order supplies, and handle phone coverage with extreme diplomacy and professionalism.
• Meeting Coordination: Prepare agendas, compile background materials, and take detailed minutes for budget, strategy, and financial planning meetings alongside the Comptroller.

Financial Coordination & Compliance Support

• Audit & Reporting Logistics: Coordinate audit timelines with internal departments and external auditors, gathering and organizing required documentation.
• Invoice & Expense Processing: Input invoices through accounts payable systems and assist team members with expense report submissions.
• Time Entry Coordination: Serve as the department's time entry coordinator, working closely with HR to resolve missing entries, track activity codes, and ensure payroll compliance.
• Regulatory Reporting Support: Assist with the preparation of specialized annual compliance filings, governmental forms, and annual organizational calculations.
• Petty Cash: Manage minor departmental petty cash disbursements (up to $20.00).

Skills

• Sharepoint
• Excel
• Preparing Agendas

Qualifications

• Years of experience: 3 years
• Experience level: Entry Level

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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.