Administrative Assistant, Communications

Our client is an internationally renowned, multi-billion dollar philanthropic foundation and public policy institution based in Washington, D.C. The division handles all aspects of public affairs, digital media production, brand strategy, and institutional messaging. They operate in a high-caliber, collaborative, and fast-moving corporate-nonprofit environment that highly values polished professionalism, meaningful inner-office relationships, and executive-level support.

This role provides vital, high-level administrative partnership to the Head of Public Affairs and members of the divisional leadership team. The coordinator is responsible for maintaining fluid daily operations, driving project workflows, and managing complex scheduling demands across multiple departments.

The ideal candidate acts as an intuitive gatekeeper who can proactively anticipate executive needs, manage large-scale corporate event logistics, and navigate complex internal database systems with total discretion.

If you'd like to hear more apply below!

salary: $26 - $30 per hour

shift: First

work hours: 8 AM - 4 PM

education: Bachelors

Responsibilities

Calendar & Meeting Management

• Executive Scheduling: Provide high-volume calendar management and scheduling support for the Senior Vice President and leadership team members, ensuring seamless coordination across internal and external departments.
• Meeting Preparation: Draft, review, and refine meeting materials, agendas, presentations, and spreadsheets.
• Logistics & Events: Serve as the main point of contact for internal conference and event services to coordinate room bookings, catering, AV needs, visitor access, and on-site logistics for large meetings and departmental retreats.
• Meeting Follow-up: Track attendance, take detailed notes, document action items, and proactively send deadline reminders to team members.

Operational & Travel Support

• Travel Coordination: Manage travel logistics and conference arrangements for leadership team members, including detailed itineraries and travel materials.
• Expense Management: Process expense reports for leadership and act as a resource for general staff expense questions.
• System Troubleshooting: Act as a departmental resource for navigating internal organizational software systems (such as HR databases, travel portals, and workflow/scheduling tools).
• Task Tracking: Maintain an efficient internal tracking system for open administrative tasks and provide regular status updates to the Associate Manager.

Skills

• Administrative Duties

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.