Consultant-Senior Administrator

Position Code : PHFI-CNST-2663

Position Title : Consultant-Senior Administrator

No. of Positions : 1

Location : Shillong, Meghalaya

Duration of Position : 01 Year or co-terminus with the project, whichever is earlier

Brief On The Organization:

The Public Health Foundation of India (PHFI) is working towards building a healthier India. It is helping to address the limited institutional and systems capacity in India by strengthening education and training, advancing research and technology and facilitating policy and practice in the area of Public Health. PHFI is headquartered in New Delhi with national presence through its constituent units of regional Indian Institutes of Public Health (IIPHs) and Centers of Applied Research in core public health themes. The Foundation, established in 2006 as a public private initiative, is governed by an independent board comprising of senior government officials, eminent Indian and International academic and leaders, civil society representatives and corporate leaders. For more information, please visit the website www.phfi.org .

Project Brief:

This project intends to customise and adapt global and national CMAM guidelines to the specific context of Meghalaya through stakeholder engagement. This will be followed by interventions for state health system strengthening at a community, frontline worker, health centre and governance level. These are: a Community Awareness Programme to sensitise communities to appropriate diets for young children and to increase communal responsibility for the care of at-risk and recovering children; a health care worker training programme that will be holistic and include aspects of nurturing and responsive care as well as the screening, diagnosis and triage of acute malnutrition; an initiative to improve the capacity of PHCs to serve as mini-Nutritional Rehab Centres and the facilitation of block level multi-sectoral meetings that will provide oversight to the activities on the ground. These interventions are the health system strengthening components of a larger Meghalaya CMAM Model that will include further aspects to strengthen the community’s and parents’ ability to care for children affected by malnutrition.

Job Summary

This role will involve carrying out day-to-day administrative tasks and coordination for the project including communicating between PHFI HQ, the Shillong office and the various field offices.

Deliverables:

The position will perform the following tasks:

Office Management:

• Maintain office policies and procedures.
• Order office supplies and manage office equipment.

Appointment Scheduling:

• Organize and schedule appointments for executives and managers.

Meeting Planning:

• Plan and coordinate meetings, including logistics and facilities.
• Take detailed notes and draft minutes.

Communication:

• Write and distribute emails, memos, and other communication materials.
• Assist in the preparation of scheduled reports.

Record Keeping:

• Maintain a filing system for administrative and HR-related documents.

Vendor Management:

• Research and liaise with vendors for office supplies and services.

Visitor Support:

• Provide general support to visitors and act as a point of contact for inquiries.

Confidentiality:

• Uphold a strict level of confidentiality regarding sensitive HR and administrative matters.

General Support:

• Provide support for any other task or responsibility assigned by the organization.
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients

Employee Onboarding:

• Organize and coordinate new employee orientation programmes.
• Ensure a smooth onboarding process for new hires.

Employee Records And Documentation:

• Maintain accurate and up-to-date employee records.
• Handle documentation related to employee changes, promotions, and terminations.

Qualification:

Essential

• Master’s degree in HR, Administration, Management, Finance

Desirable:

• Master’s degree/Post-Graduate Diploma in Human Resource Management/Administrative Management

Experience

Essential

• Minimum 3 years of experience in HR & Administrative functions.

Desirable:

• Minimum 3 years of experience as an HR and Administrative Assistant, preferably in an academic/research/NGO organization

Skills & Competencies:

• Expertise in HR functions, administrative processes, and compliance.
• Good computer skills, including proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent written and verbal communication skills.
• Good interpersonal and decision-making skills.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment.
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational skills with the ability to multitask.

Please note that Consultancy Fee will commensurate with available skills and fitment of the incumbent as per the selection process.

Interested and eligible candidates may send their updated CV to recruit@phfi.org and fill the application form – Application Form- Consultant-Senior Administrator (PHFI-CNST-2663) – Fill out form. Please mention the exact Position Code (PHFI-CNST-2663) in the email subject line. Only shortlisted candidates will be contacted for the interview.

Last Date of Receipt of Applications: 02 July 2026.

Remarks:

• Candidates are requested to refer PHFI website for position description & process for applying. Please note only those applications will be considered which are received as per instruction written on PHFI website.
• Candidates should have an excellent academic record, good communication skills, a commitment to high quality graduate / post-graduate education.
• Mere eligibility will not entitle any candidate for being called for interview.
• Persons employed in Government/Semi-Government Organization or Educational Institutions in India must apply through proper channel.
• PHFI reserves the right to fill or not to fill any or all available positions.
• The requirements of minimum qualification and/or experience may be relaxed in the case of candidates with outstanding credentials.
• No correspondence will be entertained from candidates regarding any delays, conduct & result of interview and reasons for not being called for interview.

“PHFI reserves the sole right to alter/modify/cancel the entire selection process or the position or the vacancy or to disqualify any candidature at any stage of the selection process”.

Women are encouraged to apply!