Role Overview
Prophet Security, Inc. is hiring a entry-level Resource Coordinator. This is a contract role in Austin. The posted range is $60k to $70k. Full responsibilities, required qualifications, and the apply link are listed in the description below.
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Job Description
About the Role
Prophet is looking for a Resource Coordinator who thrives in the details — someone who keeps talent moving, contractors supported, and hiring running smoothly across a fast-paced consulting environment.
In this role, you'll be a critical connector between our Resource Managers, project teams, contractors, and candidates. You'll participate in the end-to-end mechanics of staffing execution: sourcing and onboarding contractors, managing agreements and invoices, keeping our tracking systems sharp, and ensuring interview pipelines move without friction. You'll also bring a continuous improvement mindset, using AI tools and automation to work smarter and reduce manual lift wherever possible.
This is a role for someone who finds satisfaction in precision and follow-through, who takes ownership over their workstreams, and who understands that great operational support is what allows strategy to actually land.
Your Day to Day
Resourcing Support
- Support staffing requests from intake through deployment in partnership with Resource Managers
- Source contractors independently through agencies and direct outreach
- Serve as a primary point of contact for contractor communication once staffing is confirmed
- Track contractor availability, start and end dates, and extensions
- Follow up with project teams on timing or scope changes and escalate resourcing risks as needed
Contractor Coordination & Operations
- Prepare and manage contracts and agreements for contractors, vendors, and service providers; route signatures via AdobeSign
- Execute contractor onboarding, including welcome communications and orientation details
- Create contractor profiles and manage bookings in internal systems
- Receive invoices, verify accuracy, route for approval, and submit to Accounts Payable
- Monitor and manage contract changes, amendments, and extensions
- Maintain the Contractor Tracker, Invoice Tracker, and SharePoint e-filing‑ system
- Coordinate intake or alignment conversations between contractors, agencies, and internal teams as needed
Recruiting Coordination (Contractor and Full Time)
- Monitor candidate flow in Greenhouse and support efficient progression through hiring stages
- Coordinate high volume‑ interview scheduling across stakeholders
- Manage frequent, real-time schedule changes driven by shifting priorities
- Prepare and distribute interview guidelines and briefing materials
- Coordinate interview debriefs and interview logistics
AI Enablement & Workflow Improvement
- Use AI tools to support resourcing, contractor coordination, and recruiting workflows
- Identify opportunities to streamline manual processes through AI or automation
- Maintain clean, structured data to support effective use of AI tools across resourcing operations
What You Bring
- 2+ years of experience in resourcing, staffing, creative services, or recruiting coordination
- Experience working with contractors or freelance talent
- Understanding of the resourcing lifecycle from intake through deployment
- Comfort sourcing contractors and working with external agencies
- Strong Excel skills, including pivot tables and tracking
- Highly organized, detail oriented‑, and dependable
- Sound judgment and ability to manage competing priorities
- Comfortable working in fast-paced‑, evolving environments
Location: Austin, TX - 3 days in office required
Salary: $60,000-$70,000
Prophet is an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. All employment, promotion, and evaluation decisions are based on qualifications, merit and business need.
About Prophet Security, Inc.
Prophet Security, Inc.
prophetsecurity.ai
Frequently Asked Questions
How do I apply for the Resource Coordinator position at Prophet Security, Inc.?
Use the Apply button above to submit your application directly to Prophet Security, Inc.. Most applications take less than 5 minutes if your resume and contact details are ready, and you'll be routed to the employer's official application system to finish.
Where is the Resource Coordinator position at Prophet Security, Inc. located?
This position is based in Austin. Prophet Security, Inc. has not indicated remote or hybrid options for this role, so candidates should plan for on-site work.
How much does the Resource Coordinator role at Prophet Security, Inc. pay?
Prophet Security, Inc. has posted a compensation range of $60k to $70k for this position. Final offers typically vary based on candidate experience, location, and internal salary bands.
When was the Resource Coordinator role at Prophet Security, Inc. posted?
This role was posted on May 7, 2026 (51 days ago). It's still listed as actively hiring; we re-confirm openings against the source system multiple times per day and remove closed roles.
Is the Resource Coordinator role at Prophet Security, Inc. entry-level?
Yes. This is an entry-level position. Strong candidates typically have 0-2 years of relevant work experience, internships, or significant project work. Read the full description for any specific qualification requirements Prophet Security, Inc. has listed.
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