Compliance Specialist

Key Responsibilities

Payroll Management

• Process monthly payroll accurately and within stipulated timelines.
• Verify attendance, leave records, overtime, incentives, reimbursements, and deductions.
• Generate payroll reports, salary statements, payslips, and MIS reports.
• Coordinate with the Finance team for salary disbursement and payroll accounting.
• Manage Full & Final (F&F) settlements for employees leaving the organization.
• Handle employee queries related to salary, taxation, deductions, and payroll processes.
• Ensure accurate maintenance of payroll records and employee data.

Statutory Compliance

• Ensure compliance with all applicable labour laws and statutory regulations.
• Handle Provident Fund (PF), Employee State Insurance (ESIC), Professional Tax (PT), Labour Welfare Fund (LWF), Bonus, Gratuity, and other statutory compliances.
• Prepare and submit statutory returns, challans, and related documentation within prescribed timelines.
• Maintain statutory registers, records, and compliance documentation.
• Liaise with government authorities, auditors, consultants, and inspectors as required.
• Monitor changes in labour laws and ensure timely implementation of regulatory updates.

Compliance & Documentation

• Maintain employee personnel files and statutory documents.
• Support internal and external audits by providing required documentation and reports.
• Ensure timely renewal and maintenance of statutory registrations, licenses, and certificates.
• Prepare periodic compliance reports and management dashboards.
• Assist in the implementation and monitoring of HR policies and compliance procedures.
• Ensure adherence to company policies and legal requirements.

Required Qualification

• Bachelor's or Master's Degree in Human Resources, Commerce, Business Administration, or a related field

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Required Experience

• 3–7 years of relevant experience in Payroll Processing and Statutory Compliance
• Hands-on experience in managing PF, ESIC, PT, LWF, Bonus, Gratuity, and Labour Law compliance
• Experience handling payroll for medium to large-sized organization
• Experience in statutory audits, compliance reporting, and labor law documentation
• Working knowledge of payroll software and HRMS platforms.

Required Skills & Competencies

• Strong knowledge of Indian labour laws and statutory compliance requirements.
• Proficiency in MS Excel and payroll management systems
• Strong analytical and problem-solving abilities.
• High level of accuracy and attention to detail
• Excellent communication and interpersonal skills
• Ability to manage confidential information with professionalism and integrity
• Strong organizational and time-management skills
• Ability to work independently and meet deadlines