Administrative Assistant - Legal

Description

Position Objective:

To provide support primarily to the Corporate Legal Affairs Division and other PETA Foundation attorneys on a range of corporate, estates, and administrative matters that arise in the course of the organization’s and its supported organizations’ activities.

Primary Responsibilities and Duties:

• Assist and support the Director of Corporate Legal Affairs with estate matters, including by helping maintain accurate estate records and files, promptly reviewing and summarizing estate documents such as correspondence and receipts, communicating promptly with estate representatives, working with PETA Foundation’s Planned Giving team, performing status checks, performing audits, and supporting the Director of Corporate Legal Affairs and Corporate Paralegal in their estates-related work
• Assist and support the Director of Corporate Legal Affairs with corporate legal matters, including by preparing contracts using template forms, drafting and editing filings and correspondence, and coordinating compliance with federal and state lobbying registration and reporting requirements
• Assist in the maintenance, application, and renewal of the organization’s and its supported entities’ insurance policies
• Serve as primary administrator of ContractLogix system and handle requests from persons responding to alerts and requesting contract pulls
• Perform administrative tasks for the Corporate Legal Affairs Division, including satisfying Docusign requests, processing credit card reports and invoices, scheduling meetings and events, drafting agendas and minutes, maintaining Worldox matters and records in compliance with organizational, Departmental, and Division policies, and maintaining the Legal Department contact list
• Review voicemails, and return calls and route messages as needed
• Assist and support with Legal Department staff as requested
• Perform any other duties assigned by the Director of Corporate Legal Affairs

Requirements

• College degree, with two years of experience in related areas
• Demonstrated effective written and verbal communication skills
• Proven organizational skills and attention to detail
• Demonstrated ability to handle multiple tasks and prioritize work
• Advanced working knowledge of Microsoft Office programs
• Willingness and ability to learn and utilize software applications
• Knowledge of animal rights issues and commitment to the objectives of the organization
• Ability to maintain strict confidentiality at all times
• Commitment to the objectives of the organization

The hourly pay range for this position is $19.04 - $23.10. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidate’s experience and the cost of living in the area in which the candidate will live and work. A list of benefits available to qualified employees is available here.

Application Deadline:

Applications for this position will be accepted until July 15, 2026.

We may fill this job opening before the deadline if we find a qualified candidate.