ADMINISTRATOR, OPERATIONS & DOCUMENT CONTROL

FULL-TIME

ONTARIO-REMOTE

Are you someone who thrives on keeping teams organized, calendars aligned, meetings running smoothly, and executive materials and documents polished and accurate?

Do you have strong experience managing senior-level calendars and coordinating meetings?

The Company

The Client is a growing Canadian firm that operates nationally. With a longstanding reputation for excellence in the industry, they are committed to fostering a culture of collaboration and continuous improvement.

Company Perks and Rewards

• $70K-$75K + bonus
• Benefits, Vacation, extra days off, RRSP match
• Fully remote with some travel to Toronto yearly

The Job!

We’re looking for a highly organized and detail-oriented Administrator to support a Senior Manager who supports the leadership team in a fast-paced professional environment. You’ll play a key role in supporting leadership through strong coordination, communication, and administrative execution.

• Provide day-to-day administrative support to senior operations leaders
• Manage complex calendars, scheduling priorities, and meeting logistics
• Coordinate internal and external meetings across multiple time zones
• Prepare agendas, capture meeting minutes, and track action items and follow-ups
• Create polished presentations and professional business documents
• Draft, format, proofread, and edit reports, communications, and internal materials
• Maintain organized filing, documentation, and version control systems
• Support workflow improvements and administrative process efficiency across teams
• Ensure leaders are prepared with accurate, timely, and well-organized materials

What you bring to the job

You are someone who is proactive, resourceful, and comfortable managing multiple priorities independently. You have experience preparing presentations, agendas, meeting notes, and follow-up tracking and also come with:

• Post-secondary education in Business Administration, Office Administration, Communications, or a related field (or equivalent experience)
• 3–5 years of experience in administration, executive support, or team coordination
• Located in Ontario and have a valid driver’s license required, with ability to attend in-person meetings in the Greater Toronto Area. GTA preferred.
• Advanced skills in Microsoft Office 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint)
• Excellent written communication, proofreading, and formatting skills
• Exceptional attention to detail and a high standard for accuracy and quality
• Ability to handle confidential information with professionalism and discretion
• Experience using task or workflow management tools is an asset

Qualified job seekers are asked to apply with attention to Gregory Lienhart. Reference # 13841.

Expected Compensation: CAD $70,000.00 - $75,000.00 per annum

Existing Position Vacancy: Yes

I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role!

Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.

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