Legal Intake & Client Services Coordinator
NANDA & ASSOCIATE LAWYERS P.C.Role Overview
NANDA & ASSOCIATE LAWYERS P.C. is hiring a entry-level Legal Intake & Client Services Coordinator. This is a full-time role in CA. Full responsibilities, required qualifications, and the apply link are listed in the description below.
Resume Keywords to Include
Make sure these keywords appear in your resume to improve ATS scoring
Job Description
About Us
Nanda & Associate Lawyers is a full-service Ontario law firm with over 20 years of experience serving clients across multiple practice areas including real estate, litigation, family, immigration, and wills & estates. Our team is committed to delivering high-quality legal services with a strong focus on client care and efficiency.
Role Overview
We are seeking a highly organized and assertive Legal Intake & Client Services Coordinator to manage and control the flow of new client inquiries and appointments at our Mississauga office.
This is a critical front-line role responsible for ensuring that client intake is handled efficiently without disrupting lawyer workflow.
Key Responsibilities
- Act as the primary point of contact for new client inquiries (phone, email, walk-ins)
- Review and qualify incoming leads before scheduling consultations
- Coordinate with our offshore intake team to manage and prioritize bookings
- Schedule consultations using internal systems (LEAP) based on predefined lawyer availability
- Prevent overbooking and protect lawyer schedules from unnecessary interruptions
- Maintain accurate intake notes and ensure proper file setup
- Follow up with prospective clients to improve conversion rates
- Escalate urgent or high-value matters appropriately
What We’re Looking For
- Minimum 3+ years experience in a law firm (intake, receptionist, or law clerk role)
- Strong understanding of legal practice environments and urgency
- Confident in controlling conversations and managing expectations
- Excellent communication and organizational skills
- Ability to prioritize, triage, and make decisions independently
- Experience with LEAP or similar legal software is an asset
Key Traits for Success
- Assertive (not just reactive)
- Detail-oriented
- Calm under pressure
- Strong judgment in assessing client needs
- Ability to balance client service with internal efficiency
Why Join Us
- Established and growing law firm
- Supportive and professional team environment
- Opportunity to play a key operational role in firm growth
- Competitive salary based on experience
How to Apply
Please apply with your resume and include references. Only candidates selected for an interview will be contacted.
Job Types: Full-time, Permanent
Pay: $37,009.36-$50,000.00 per year
Benefits
- Company events
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site childcare
- On-site parking
- Paid time off
- Vision care
Work Location: In person
About NANDA & ASSOCIATE LAWYERS P.C.
NANDA & ASSOCIATE LAWYERS P.C.
Frequently Asked Questions
How do I apply for the Legal Intake & Client Services Coordinator position at NANDA & ASSOCIATE LAWYERS P.C.?
Use the Apply button above to submit your application directly to NANDA & ASSOCIATE LAWYERS P.C.. Most applications take less than 5 minutes if your resume and contact details are ready, and you'll be routed to the employer's official application system to finish.
Where is the Legal Intake & Client Services Coordinator position at NANDA & ASSOCIATE LAWYERS P.C. located?
This position is based in CA. NANDA & ASSOCIATE LAWYERS P.C. has not indicated remote or hybrid options for this role, so candidates should plan for on-site work.
What does a Legal Intake & Client Services Coordinator at NANDA & ASSOCIATE LAWYERS P.C. earn?
NANDA & ASSOCIATE LAWYERS P.C. has not disclosed a salary range in this posting. Many employers share specifics later in the interview process; you can also ask during a recruiter screen if compensation transparency is important to you.
When was the Legal Intake & Client Services Coordinator role at NANDA & ASSOCIATE LAWYERS P.C. posted?
This role was posted on April 24, 2026 (68 days ago). It's still listed as actively hiring; we re-confirm openings against the source system multiple times per day and remove closed roles.
Is the Legal Intake & Client Services Coordinator role at NANDA & ASSOCIATE LAWYERS P.C. entry-level?
Yes. This is an entry-level position. Strong candidates typically have 0-2 years of relevant work experience, internships, or significant project work. Read the full description for any specific qualification requirements NANDA & ASSOCIATE LAWYERS P.C. has listed.
AI-powered job search
Get every job scored to your resume
Upload your resume and get jobs ranked, your resume tailored, and employee contacts found automatically.
Get Started FreeNo credit card to start