Practice Administrator

Orthopedic, Sports Medicine & Rehabilitation Practice

Northern New Jersey (Clifton area)

The Opportunity

A well-established, physician-led private practice specializing in sports medicine, orthopedic surgery, rehabilitation, and physical therapy is seeking a Practice Administrator to lead operational performance and support strategic growth initiatives.

This is a highly visible leadership role for a hands-on, forward-thinking professional who excels in practice operations, team leadership, and marketing oversight. The Practice Administrator will play a key role in enhancing the patient experience, strengthening the practice's brand presence, and supporting continued growth.

Role Overview

The Practice Administrator will oversee day-to-day administrative and operational functions while partnering on marketing and outreach initiatives. This role blends operational leadership with brand and digital strategy, requiring both structure and creativity to support a high-performing, patient-centered practice.

Key Responsibilities

Practice Operations

• Lead daily practice operations, including scheduling workflows, financial performance, and regulatory compliance.
• Identify and implement process improvements to increase efficiency and elevate the patient experience.
• Monitor and analyze key performance indicators to guide operational and financial decisions.
• Ensure compliance with healthcare regulations and internal policies.

Marketing, Branding & Digital Presence

• Oversee and execute integrated marketing strategies across digital, social media, and traditional platforms.
• Guide the practice's social media presence (e.g., Instagram, Facebook, LinkedIn) with engaging, on-brand content.
• Review performance metrics and analytics to refine outreach and engagement strategies.
• Oversee website content, SEO optimization, and online visibility.
• Collaborate with physicians and staff to promote educational content, services, and patient success stories.
• Strengthen referral relationships with physicians, employers, and community partners.

Leadership & Collaboration

• Lead, mentor, and support administrative staff.
• Foster a culture of accountability, collaboration, and service excellence.
• Partner closely with clinical leadership to align operations and marketing with patient care priorities.

Community Engagement & Outreach

• Plan and support community events, wellness initiatives, and outreach programs.
• Build partnerships with local organizations, sports teams, and community groups.
• Support patient feedback initiatives to continuously improve service delivery.

Qualifications

• Bachelor's degree in healthcare administration, business, marketing, communications, or a related field (Master's preferred).
• Proven experience in healthcare practice operations, ideally within a private practice or outpatient setting.
• Working knowledge of marketing, digital strategy, and social media management.
• Strong leadership, organizational, and communication skills.
• Strategic, solutions-oriented mindset with a hands-on leadership style.

Compensation & Benefits

• Competitive compensation based on experience.
• Comprehensive benefits package (medical, dental, vision).
• Performance-based incentives.
• Opportunities for professional growth and advancement.

Location

• Northern New Jersey (Clifton area) with easy access to New York City.
• Close to outdoor recreation, cultural amenities, dining, and shopping.
• Convenient access to Newark Liberty International Airport.

Why Consider This Role?

This position offers the opportunity to take ownership of operations, influence growth strategy, and make a meaningful impact within a respected specialty practice.