Board Office Administrative Assistant

The Board of Education of the

LIGHT OF CHRIST CATHOLIC SCHOOL DIVISION NO. 16

invites applications for the following position:

BOARD OFFICE ADMINISTRATIVE ASSISTANT

Light of Christ RCSSD #16 is looking for an individual to fill this permanent, full time position commencing on a mutually convenient date.

This is a year-round position, working 7.5 hours per day.

For further details contact Cory Rideout, Director of Education at 306-445-6158 or Lauren Nyholt, Human Resources Administrator at 306-445-6158, l.nyholt@loccsd.ca.

Preference will be given to practicing Catholics.

Your application must include a cover letter, resume, an up-to-date criminal record check (no more than six months old) and your three most recent professional references (include an email address for each).

Applications will be accepted until this position is filled and/or a list of suitable candidates is generated. Start date will be decided when the position is filled.

Light of Christ RCSSD #16 thanks all applicants in advance. Only candidates to be interviewed will be contacted.

Our School Division supports the principles of a representative workforce and welcomes applications from all qualified candidates.

POSITION

TITLE:

Reports to: Executive Assistant (indirectly) and

Director of Education (directly)

Function/Purpose:

To provide

clerical and administrative support to enhance the efficiency and effectiveness

of the work of the senior administrative team members at the Board office.

Required Education, Knowledge, Qualifications and

Experience

•

• Possess a Grade 12 diploma.

•

• Minimum of one year of

secretarial training (or equivalent) at a recognized institution as

approved by the Division.

•

• Demonstrated knowledge in the

operation of equipment such as; photocopier, switchboard, mailing machine,

fax, computer, etc.

•

• Demonstrated knowledge of

methods and procedures used in maintaining an office.

•

• Proficiency in the operation of

computers and knowledgeable of Microsoft Office.

•

• Proficiency in the use of

Google applications

•

• Proficiency in keyboarding.

•

• Valid Class 5 Driver’s

License.

Required Skills and Abilities:

•

• Excellent interpersonal and

communication skills, both verbal and written.

•

• Excellent listening skills.

•

• Accurate filing skills.

•

• Ability to work as a team

player.

•

• Ability to work independently

with minimal supervision.

•

• Ability to maintain strict

confidentiality with respect to Division operations.

•

• Ability to deal with a broad

range of members of the public.

•

• Self-directed, tasks and goal

oriented.

•

• Display a positive attitude.

Required Personal Characteristics:

•

• Trustworthy and respectful.

•

• Approachable and accessible.

•

• Collaborative and flexible.

Duties and Responsibilities:

Without

restricting the generality of the description above, the Board Office Administrative

Assistant shall perform such duties and responsibilities as may be assigned

including but not restricted to the following:

•

• Be willing to engage in lifelong

learning with respect to training, in-services and courses of study.

•

• Conduct oneself in a manner

appropriate for an individual employed by a Catholic educational system

that provides services to children.

•

• Deal tactfully with staff,

students, parents and the public.

•

• Be knowledgeable and supportive

of applicable Board policies.

•

• Perform receptionist duties

such as directing telephone and on-site inquiries to appropriate personnel

in a professional and courteous manner.

•

• Perform secretarial and

clerical duties such as typing/work processing, duplicating, collating,

completing purchase orders, filing, recording, sorting, and related duties

as requested.

•

• Relay communications verbally

and in writing to staff here and at other Division centers and schools.

•

• Provide general support for all

of the functions carried out by the senior administrative team, as tasks

are delegated by Executive Assistant.

•

• Assist with research on various

topics related to the work of the senior administrative team.

•

• Prepare a variety of reports

and documents.

•

• Schedule appointments,

interviews and seminars as requested.

•

• Preparation for Board Office meetings

including arrangement for coffee, meals and room preparation.

•

• Receive, send and distribute

email and fax messages as required.

• Be familiar with a central

filing system.

•

• Purchasing office supplies and

equipment for the Board Office and maintaining proper stock levels.

• Assist with budget preparation.

•

• Other duties as may be

assigned.

Judgement, Independence and Client Contact:

• Confidentiality
• The Board Office Administrative

Assistant is expected to respect the confidential nature of the position

by avoiding discussion of any topics that are not formally communicated

to the public by the administration of the school or the Division.

Information regarding a student, staff member or Board member must not be

discussed in public or with any person not authorized to receive that

information. Exchange of personal information within the system shall be

on a “need to know” basis. Breaching confidentiality is a serious violation

of acceptable conduct and is grounds for disciplinary action up to and

including termination of employment with the Board.

•

• Independence
• The employee is expected to

work independently with minimal supervision.

•

• Working Jointly with Other

Staff on Common Assignments or Tasks

• This position involves working

closely with other personnel in this and other Education Centres and

schools on a daily basis.

•

• Responsibility for Quality of

Assigned Work

• The employee is responsible

for the quality of the work and is expected to seek clarification and

directions on any matters of concern. The effectiveness of this position

is dependent upon the efficient, accurate, and timely relay of

information.

New

appointees will undergo a one (1) year probationary period.

Mission: In

a community centered on Christ, we pray, educate and serve