Office Administrator

Job Summary

We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will manage daily administrative tasks, support office operations, and ensure smooth communication with clients, and employees. This role requires strong computer skills, excellent customer service, and the ability to handle multiple responsibilities efficiently. Experience within a construction office setting, QuickBooks, and Microsoft Office is preferred. The Office Administrator will be a key point of contact for clients and staff.

Responsibilities

• Manage front desk operations, including greeting visitors and answering the phone with professionalism and courtesy
• Perform data entry, filing, and document proofreading to maintain accurate records
• Utilize Microsoft Office Suite for correspondence.
• Handle customer support inquiries via phone and email, providing exceptional service and support
• Schedule appointments, manage calendars, and coordinate meetings for staff and clients
• Support bookkeeping tasks using QuickBooks and assist with basic bookkeeping duties such as payroll and expense tracking
• Maintain organized office supplies inventory and order necessary materials as needed
• Ensure office procedures comply with company policies and industry standards

Qualifications

• Proven experience in an office environment with clerical or administrative responsibilities
• Strong computer skills including proficiency in Microsoft Office (Word, Excel, Outlook), and data entry software.
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Excellent organizational skills with the ability to prioritize tasks effectively
• Exceptional customer service skills with professional phone etiquette and communication abilities
• Attention to detail in proofreading documents and managing records
• Previous experience in electrical, or similar contracting office is a plus
• Ability to maintain a welcoming front desk presence
• Demonstrated ability to work independently while supporting team objectives

This position offers an engaging work environment where organizational skills and customer service excellence are valued. The ideal candidate will be proactive, reliable, and capable of managing multiple administrative functions seamlessly.

We provide a supportive, and enjoyable work environment, wage dependant upon experience.

Pay: $22.00-$29.00 per hour

Benefits

• Casual dress
• Dental care
• Disability insurance
• Extended health care
• Flexible schedule
• Life insurance
• Paid time off

Work Location: In person