IT Procurement Analyst Corporate IT

Job Title: IT Procurement Analyst Corporate IT

Location: Pune, Maharashtra, India

Engagement: FTE

Notice Period - Immediate to 3 weeks

Position Summary

The IT Procurement Analyst (Contract) supports the execution of procurement, contract administration, and vendor management activities for IT-related goods and services, with a particular focus on software, SaaS, cloud, professional services,and application-related vendors. This role works closely with the Manager of IT Procurement to support sourcing initiatives, contract review and coordination, purchase order administration, vendor negotiations, compliance documentation, and spend analysis.

The role helps ensure that IT products and services are procured in a timely, cost-effective, and controlled manner while maintaining accurate records, supporting governance requirements, and assisting internal stakeholders throughout the procurement lifecycle. The analyst also supports contract standardization, renewal management, audit readiness, and cross-functional coordination with IT, Finance, Security, Legal, Compliance, and application owners.

The Procurement Analyst IT Procurement plays an important role in enabling efficient, compliant, and cost-conscious procurement operations for technology-related purchases and contracts. Success in this role requires strong organization, analytical capability, commercial awareness, attention to detail, and the ability to work effectively across teams to support procurement objectives, contract governance, and vendor performance expectations.

What You Will Do

• Procurement Support and Execution: Support day-to-day procurement activities for IT hardware, software, telecom, cloud, SaaS, professional services, and other technology-related purchases. Assist in processing purchase requests, obtaining quotations, preparing bid comparisons, and coordinating requisition-to-purchase order activities.
• Sourcing and Vendor Coordination: Assist the Manager of IT Procurement with sourcing events, vendor outreach, quote collection, commercial comparisons, supplier onboarding, and vendor communications. Coordinate with approved vendors to obtain pricing, delivery timelines, licensing details, service descriptions, and required documentation.
• IT Applications and Software Contract Support: Support procurement and contract activities for IT applications, software vendors, SaaS providers, cloud providers, and related service vendors. Assist in the review, tracking, and coordination of agreements to ensure they align with business, governance, and documentation requirements.
• Contract Review, Renegotiation, and Standardization Support: Support the review, amendment, renewal, and standardization of IT contracts, including software, SaaS, cloud, maintenance, subscription, and professional services agreements. Assist the Manager of IT Procurement in preparing documentation and commercial inputs for vendor negotiations and contract updates.
• Vendor Negotiation and Commercial Analysis: Support vendor negotiations by gathering pricing benchmarks, comparing commercial terms, validating quotes, and identifying cost optimization opportunities. Help track negotiation outcomes related to renewals, amendments, service changes, and commercial concessions.
• Purchase Order and Requisition Administration: Prepare and track purchase requisitions and purchase orders in applicable procurement and ERP systems. Monitor order status, follow up on pending approvals, and coordinate with finance, IT, and vendors to support accurate and timely order fulfillment.
• Finance / FinOps Coordination: Partner with IT Finance, FinOps, and budget owners to validate pricing models, licensing structures, cloud consumption assumptions, renewal values, cost allocations, and budget alignment. Support spend transparency and help ensure commercial terms are appropriately reviewed before commitment.
• Application Governance Support: Support the onboarding of IT applications and vendors into formal contract and procurement governance processes. Help ensure agreements, supporting documentation, approvals, and records meet internal control, compliance, and audit requirements.
• Contract and Documentation Management: Maintain procurement files, vendor records, contract trackers, renewal schedules, statements of work, amendments, and supporting documentation. Help ensure contract-related information is organized, current, and available for internal review, audit, and reporting purposes.
• Spend Analysis and Reporting: Compile and analyze procurement data to support budget tracking, spend visibility, savings analysis, vendor utilization, contract status reporting, and management review. Prepare recurring and ad hoc reports, dashboards, and summaries to support procurement decisions and leadership oversight.
• Vendor Performance Monitoring: Support the maintenance of vendor scorecards, service level tracking, delivery performance records, issue logs, and contract obligations. Assist in gathering data for supplier performance reviews and identifying recurring issues or opportunities for improvement.
• Risk Management, Compliance, and Audit Support: Support compliance with procurement policies, internal controls, delegated authority requirements, and applicable governance standards. Collaborate with Security, Legal, Compliance, Finance, and IT teams to help ensure contracts and procurement records support internal policy requirements, governance expectations, and audit readiness.
• Renewals and Lifecycle Tracking: Track software subscriptions, support contracts, maintenance agreements, cloud commitments, and renewal deadlines. Help ensure timely action for renewals, amendments, terminations, and associated commercial or compliance reviews.
• Cost Optimization and Continuous Improvement: Identify opportunities to improve vendor terms, reduce commercial and contractual risk, enhance documentation quality, improve process efficiency, and drive cost savings across the IT applications and vendor portfolio.
• Stakeholder Support: Act as a point of coordination for internal stakeholders across IT, finance, legal, security, compliance, and operations regarding procurement requests, contract status, documentation needs, and vendor-related administrative matters.
• Other Assigned Duties: Perform other procurement, analytical, administrative, and cross-functional support tasks as assigned by the Manager of IT Procurement.

What You Will Need

Education & Experience

• Required:
• Bachelor's degree in Business Administration, Supply Chain Management, Commerce, Finance, Information Technology, or a related field.
• 35 years of experience in procurement, vendor management, contract analysis, sourcing support, or related roles, preferably with significant exposure to IT procurement, including software, SaaS, cloud, and application-related contracts.
• Experience supporting procurement transactions, vendor coordination, contract administration, or purchasing operations in a structured business environment
• Strong background in IT procurement, specifically software, SaaS, cloud, and application-related contracts
• Experience supporting or participating in contract negotiation activities with IT and software vendors
• Working knowledge of software licensing models, cloud consumption concepts, and vendor pricing structures
• Experience working cross-functionally with IT, Finance, Legal, Security, or Compliance stakeholders
• Preferred:
• Additional certification or coursework in procurement, supply chain, contract management, data analysis, or vendor management.
• Experience partnering with Finance or FinOps teams on cost analysis, budgeting, contract validation, or cloud/software spend reviews
• Experience in application-heavy environments with complex vendor ecosystems
• Familiarity with CLM tools or procurement systems such as Icertis, SAP, Oracle, Ariba, Coupa, or similar platforms

Knowledge, Skills and Abilities Required (KSAR)

• IT Procurement Knowledge: Strong working knowledge of procurement processes for software, SaaS, cloud, IT services, licensing, subscriptions, maintenance agreements, and application-related contracts.
• Contract and Commercial Acumen: Ability to review commercial terms, contract provisions, pricing models, renewal structures, and licensing terms to support informed procurement and negotiation decisions.
• Analytical Skills: Strong analytical and quantitative skills with the ability to compare quotations, evaluate pricing structures, analyze spend, track renewals, and identify trends, risks, and cost-saving opportunities.
• Negotiation Support Skills: Ability to support vendor negotiations through preparation of pricing analyses, comparison summaries, renewal support, and documentation of negotiated outcomes.
• Attention to Detail: High degree of accuracy and attention to detail in maintaining procurement records, preparing reports, reviewing contract documentation, and tracking obligations and deadlines.
• Communication Skills: Strong verbal and written communication skills with the ability to interact professionally with internal stakeholders and external vendors.
• Organizational Skills: Ability to manage multiple contracts, stakeholders, deadlines, and procurement activities in a fast-paced environment with competing priorities.
• Cross-Functional Collaboration: Ability to work effectively with procurement leadership, IT teams, application owners, finance, FinOps, legal, security, compliance, and vendors.
• Systems and Tool Proficiency: Proficiency in Microsoft Excel and other Microsoft Office applications. Familiarity with ERP systems, procurement platforms, contract lifecycle management tools, supplier management tools, or contract repositories is preferred.
• Compliance Awareness: Awareness of internal controls, procurement policy, audit readiness, documentation requirements, and contract governance practices.
• Problem-Solving Skills: Ability to identify transactional, contractual, or process issues, follow through on open items, and escalate appropriately when pricing, vendor, documentation, or compliance issues arise.
• Relationship Management: Ability to build effective working relationships with internal customers and vendors while maintaining professionalism, responsiveness, and sound judgment.
• Working knowledge of the ABS Health, Safety, Quality and Environmental Management System.

Reporting Relationships

Reports directly to the Manager of IT Procurement or another senior member of management. This position has no direct reports.

Working Conditions

• The work environment will primarily be an air-conditioned office setting requiring the employee to sit for prolonged periods while concentrating on a computer screen.
• This role is primarily performed in an office or hybrid office environment and requires frequent use of a computer and standard business software.
• Primarily IST Time Zone working hours with flexibility to support US/Global time zones as needed for coordination with internal and external stakeholders.