Training & HR Coordinator

HR & Training Coordinator – Irving Equipment Limited Irving Equipment Limited is a well-established Heavy Lift and Specialized Transport company with a diverse fleet of mobile and crawler cranes, SPMTs, and specialized lifting and transport equipment. With locations in Saint John, New Brunswick; Dartmouth, Nova Scotia; and several other branches across Atlantic Canada, safety, compliance, and people development remain central to our success. Irving Equipment is currently seeking an HR & Training Coordinator to join our team at our Saint John head office. Reporting to the HR Manager, this role supports day-to-day HR operations, training coordination, data integrity, and employee engagement for a safety‑critical, unionized workforce. This position plays a key role in delivering a strong employee experience while ensuring regulatory and client compliance. Responsibilities Human Resources Coordination Support site level talent acquisition initiatives, including day‑to‑day recruitment activities and participation in job fairs. Coordinate and support hourly pre‑hire activities, including onboarding, new hire documentation, and orientation. Maintain accurate employee records across HRIS, personnel files, and training documentation in compliance with privacy legislation. Support hourly performance management processes, including tracking evaluations and documentation. Partner with the HR Manager to support and execute HR initiatives focused on employee retention, engagement, workforce planning, and continuous improvement. Deliver meaningful HR analytics and reporting to support data‑driven decision making. Drive adoption and effective use of HR technology, including HRIS, engagement tools, recognition platforms, and learning systems. Coordinate administration and reporting for service awards, recognition programs, wellness reimbursements, and engagement surveys. Organize and support employee engagement initiatives, such as newsletters, coverall programs, and internal communications. Organize and lead the Social Committee, including planning employee events and site engagement activities. Maintain IT asset logs and support requisition and coordination of IT equipment, cell phones, and access needs. Manage security access cards and access code administration. Coordinate and manage employee travel arrangements while ensuring compliance with established travel policies. Perform other related duties as assigned in support of HR and operational priorities. Training Coordination Track and administer mandatory and regulatory training for employees (e.g., First Aid, Fall Protection, Forklift, etc.). Monitor certifications, licenses, renewals, and expiries to ensure compliance with provincial, federal, client, and internal requirements. Maintain training matrices, competency records, and training calendars for all employees. Coordinate internal and external training initiatives, liaising with training providers, instructors, and regulatory bodies. Support the implementation and ongoing use of a new Learning Management System (LMS), including content set‑up, creation and employee training. Work collaboratively with Health & Safety to support compliance, safety orientations, toolbox talk tracking, and documentation. Qualifications Diploma or degree in Human Resources, Business Administration, Training & Development, or a related field. Experience in construction, crane rental, heavy equipment, or industrial environments is an asset. Knowledge of employment standards, occupational health & safety legislation, and training compliance requirements is an asset. Proficiency with HRIS platforms, Learning Management Systems (LMS), and Microsoft Office (Excel, Word, Outlook). Self starter with a strong sense of urgency, sound judgment, confidentiality, and curiosity for data and analytics. Highly organized with strong attention to detail and documentation accuracy. Effective communicator who can build relationships with both office staff and field personnel. Comfortable managing multiple deadlines, competing priorities, and compliance requirements. Discreet and professional when handling sensitive and confidential employee information. Proactive problem solver with a strong commitment to safety, compliance, and continuous improvement. Flexibility may be required to support training schedules, audits, or operational demands. Valid class 5 drivers license. About Us Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions. We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities. Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply. We appreciate your interest in our company however only those candidates selected for an interview will be contacted. About The Team Join Irving Equipment, the largest provider of crane rental, heavy lifting, specialized transportation, pile driving, and wind energy services in Atlantic Canada. With over 100 cranes in our fleet, ranging from 8 to 770 tons, we are equipped to handle projects of any size across Eastern Canada and the Northeastern US. For more than 60 years, Irving Equipment has been setting the standard for excellence in industrial, commercial, infrastructure, and residential construction. As an ISO 9001 certified company, we offer the advantage of in‑house engineering, custom technology, and expert project management to ensure seamless execution from start to finish. If you're looking to be part of a team that takes on the toughest lifting and moving challenges, Irving Equipment is the place to build your career! #J-18808-Ljbffr