Office Admin

Lead new hire orientation for engineering and office staff

Act as main point of contact between the office and corporate teams (HR, Accounting, IT, Legal, Facilities)

Manage daily office operations, organization, and upkeep of all spaces

Coordinate office events, employee engagement activities, and internal meetings

Support recruiting efforts (career fairs, conferences, hiring events)

Provide meeting and visitor support (room setup, catering, parking, clean-up)

Manage office supplies, inventory, PPE, and branded materials

Support project teams with agendas, meeting minutes, and document production

Assist field teams with administrative coordination and logistics

Coordinate printing, proposals, and production-ready documents

Monitor office technology and troubleshoot issues with internal IT

Perform office safety checks and coordinate facility needs with building management

Balance priorities, deadlines, and workload across offices as needed

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Required Skills & Experience

High School Diploma

5+ years of administrative and/or word processing experience

Advanced Microsoft Word 365 skills (styles, templates, tables, TOCs, macros)

Basic-intermediate Microsoft Excel 365 skills

Strong working knowledge of Microsoft Office 365 (Outlook, Teams, OneNote)

Proficiency with Adobe Acrobat and Bluebeam

Experience converting, combining, and formatting Word, Excel, and PDF files

OCR experience for scanned documents

Strong document organization and file management skills

Experience handling confidential information

Ability to manage changing priorities and work independently

Nice to Have Skills & Experience

Strong written and verbal communication skills

Highly organized with strong attention to detail

Proactive, self-directed, and solutions-oriented

Experience supporting multi-office or cross-functional teams

Familiarity with Publisher, PowerPoint, and Project

Critical thinking and sound judgment

Notary Public certification (or ability to obtain)

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.