Freelance Finance Specialist

Flexing It is a freelance consulting marketplace that connects freelancers and independent consultants with organisations seeking independent talent.

Flexing It has partnered with Our client, a leading research led university is looking to engage with a Consultant.

Key responsibilities

1.Finance coordination

-Coordinate invoice processing and payment tracking

-Review vendor and consultant invoices

-Maintain financial records and grant documentation

-Track pending payments and follow up for closure

-Coordinate with HR, Finance, IT, Legal, and Operations teams

2. Vendor and Consultant management

-Draft and coordinate vendor and consultant contracts (variable, depends on new vendor activity, we are consultant and vendor heavy team)

-Coordinate with Legal for agreement review and execution

-Manage onboarding documentation

-Track contract validity, renewals, and extensions

-Process consultant invoices and obtain approvals( 5-8 invoices per month)

-Coordinate international consultant payment documentation

-Maintain contract repository and records

-Follow up on cross-functional action items and approvals

3.Grant Management & Donor Coordination

-Maintain grant MIS and trackers for active donor-funded projects.

-Monitor grant budgets, utilization, burn rates, and balances

-Manage budgets and forecasts at the level of initiative, grant and CSIP. CRITICAL: scenario planning

-Prepare budget projections and utilization reports

-Update budget tracking templates and reporting formats

-Coordinate monthly reconciliations with Finance

-Prepare donor financial reports and supporting documents

-Coordinate grant extensions, renewals, addendums, and budget reallocations

-Follow up with program teams for reporting requirements

-Process reimbursement claims and verify supporting documents

4.Governance & Leadership Support

• Leadership Support

-Prepare presentations and governance meeting decks including Advisory council meeting quarterly updates

-Prepare presentations for company and center governance

5. CSIP Operations

-Coordinate webinar and event logistics

-Maintain donor, vendor, consultant, and governance documentation

-Ensure proper filing and record management

-Coordinate audit and compliance documentation

-Coordinate institutional membership renewals

-Maintain membership records and documentation

Duration- 12 months

Capacity- Part time

Location- Delhi (hybrid)/ Consultant should be flexible to work onsite on need basis

Skills Required

• 5 to 8 years of experience in finance operations, grants management, donor-funded projects, or program finance; experience with research institutions, universities, nonprofits, or similar organizations preferred

-Strong knowledge of invoice processing, payment tracking, financial documentation, reconciliations, budgeting, forecasting, and MIS reporting

-Experience managing grants, donor reporting, budget utilization tracking, compliance documentation, and financial reviews

-Experience coordinating vendor/consultant contracts, onboarding, renewals, and payment processes

-Strong proficiency in Excel/Google Sheets, financial trackers, reporting dashboards, and documentation management

-Excellent stakeholder management, communication, and coordination skills with ability to work independently in a consulting/part-time role