Real Estate Executive Assistant

We are looking for a motivated and detail-oriented Real Estate Executive Assistant to support daily operations, transactions, and marketing activities at the Yograj Singh Real Estate Team.

The Yograj Singh Real Estate Team is a fast-growing, client-focused real estate team known for strong market knowledge, high professional standards, and consistent results.

Responsibilities

• Transaction & Paperwork Support
• Draft and prepare offers, counter-offers, amendments, waivers, and related documents.
• Manage transaction files from listing to closing with accuracy and compliance.
• Upload, organize, and maintain files in CRM, MLS, and brokerage systems.
• Track deadlines, conditions, and closing dates.
• Marketing & Listing Support
• Prepare listing feature sheets, open house sheets, and property information packages.
• Assist with Canva-based designs for listings and marketing materials.
• Support basic social media content preparation (training and learning provided).
• Coordinate listing updates and status changes.
• Administrative & Office Support
• Assist with MLS input, listing paperwork, and internal checklists.
• Coordinate with clients, agents, lawyers, mortgage brokers, inspectors, stagers, and vendors.
• Follow up on signatures, missing documents, and conditions.
• Provide in-person support at the Carling Office.
• Communication & Coordination
• Communicate professionally with clients regarding documents and next steps.
• Maintain confidentiality and professionalism at all times.
• Support the Realtor and team with daily operational tasks.

Qualifications & Skills

• Strong attention to detail and organizational skills.
• Excellent communication and time-management abilities.
• Ability to work independently as an Independent Contractor.
• Willingness to learn social media marketing.
• Basic to intermediate Canva skills (or strong interest in learning).
• Previous experience as a Real Estate Assistant or Administrator is an asset.
• Familiarity with OREA forms and real estate transactions preferred.

What We Offer

• Opportunity to grow with a high-performing real estate team.
• Hands-on exposure to real estate transactions and marketing.
• Supportive and professional team environment.
• Long-term growth opportunity.
• Competitive contract-based compensation.

Work Arrangement

• In-Person only – Carling Office, Ottawa.