Receptionist cum Admin (Receptionist & Office Administrator)

Receptionist Cum Admin ( Receptionist & Office Administrator)

About Company

Artha Energy Resources is a developer and owner of Solar Energy Projects. The organisation provides IPP solutions, EPC and O&M solutions to C&I customers across 17 states in India.

Role Overview

The Receptionist & Office Administrator is responsible for managing the front desk, ensuring a professional first impression for all visitors, and supporting smooth day-to-day office operations through efficient administration, vendor coordination, and discipline enforcement.

Reports To: EA / Managing Partner

Location: Office No.5, 1st Floor, Surya Mahal Building, B Bharucha Rd, Kala Ghoda, Fort, Mumbai Maharashtra – 400013.

Qualification & Experience

• Graduate in any discipline.
• 2–5 years of experience in Administration, Front Office, or Office Management.
• Experience in vendor management and reception activities preferred.

Success Definition - Office runs smoothly with strong discipline, seamless front desk management, efficient vendor coordination and a professional environment.

Key Responsibilities

Front Desk & Reception Management

• Greet all visitors professionally

Ensure minimal guest waiting time (

• Maintain visitor records
• Handle incoming calls and routing
• Ensure reception area cleanliness

Office Administration

• Maintain office supplies and inventory
• Coordinate housekeeping and maintenance
• Manage courier logs
• Ensure office infrastructure is functional

Vendor Management

• Source vendors (minimum 5 quotes)
• Maintain vendor database
• Negotiate best pricing
• Manage AMC and service vendors

Invoice & Billing Coordination

• Collect and verify invoices
• Maintain proper records
• Coordinate with Accounts for payments
• Track due dates

Office Discipline & Decorum

• Ensure punctuality and discipline
• Enforce dress code compliance
• Maintain professional environment

Guest Experience & Hospitality

• Prepare meeting rooms
• Ensure premium experience
• Offer refreshments to guests

IT Asset Management & Coordination

• Maintain inventory of mobiles, laptops and IT accessories
• Track asset issue, returns and handover at onboarding/offboarding
• Coordinate with IT vendor for repairs, replacements and troubleshooting
• Ensure proper documentation and tracking of all IT assets

Pantry & Office Support Team Management

• Manage pantry operations (stock, quality, hygiene)
• Supervise office boys and allocate daily tasks
• Ensure meeting refreshments and daily office service readiness
• Maintain discipline and performance standards for support staff

Key Deliverables

• Professional guest experience
• Fully functional office with zero downtime
• Disciplined office environment
• Accurate IT asset tracking
• Efficient vendor and pantry management

KPIs

• Guest waiting time
• Admin uptime
• Invoice turnaround time
• Vendor efficiency
• Cleanliness and discipline feedback
• Asset tracking accuracy

Skills & Competencies

• Communication skills
• Negotiation ability
• Basic accounting knowledge
• Multitasking ability
• Professional etiquette

Behavioural Expectations

• Presentable and professional
• Proactive and accountable
• Detail-oriented

Skills: courier management,vendor coordination,front office,pantry management,receptionist,visitor management,vendor negotiation,front desk,mutlitasking,inventory management,professional etiquette,office administration,invoice & billing coordination,communication,it asset management,attention to detail