Senior Subcontract Administrator

We are seeking an Senior Subcontracts Administrator that will lead the administration of subcontracting activities throughout the full contract lifecycle, ensuring compliance with federal acquisition regulations, company policies, and customer requirements. The ideal candidate will.  This individual will play a critical role in supporting strategic procurement initiatives, managing subcontractor relationships, mitigating contractual risk, and enabling successful program execution. The ideal candidate possesses deep knowledge of U.S. Government contracting principles, subcontract management practices, and regulatory compliance requirements. This role will serve as key business partner between Program Management, Contracts, Supply Chain, Finance, Engineering, and Executive Leadership, ensuring subcontract activities align with organizational objectives while maintaining the highest standards of compliance and operational excellence. 

KEY RESPONSIBILITIES:  

Subcontract Administration & Compliance 

• Lead the administration and management of subcontract agreements from proposal support through contract closeout. 

• Draft, negotiate, review, and administer subcontract agreements, modifications, amendments, non-disclosure agreements, teaming agreements, and other contractual instruments. 

• Ensure subcontract activities comply with applicable Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), customer requirements, and internal company policies. 

• Analyze prime contract requirements and implement appropriate flow-down clauses and contractual obligations to subcontractors. 

Procurement & Supplier Management 

• Conduct subcontractor solicitations, evaluations, negotiations, and source selection activities in accordance with approved procurement procedures. 

• Review subcontractor proposals and perform cost and price analyses to support procurement decisions. 

• Develop and maintain strong working relationships with subcontractors, suppliers, and strategic partners. 

• Monitor subcontractor performance, schedules, deliverables, and compliance with contractual obligations. 

Program Support & Risk Management 

• Partner with Program Managers, Engineering, Contracts, Finance, and Supply Chain teams to support successful program execution. 

• Identify contractual and procurement-related risks and recommend mitigation strategies. 

• Coordinate subcontract modifications, change management activities, and issue resolution efforts. 

• Support proposal development activities by reviewing subcontractor inputs, pricing, and contractual requirements. 

Audit Readiness & Process Improvement 

• Maintain complete and accurate subcontract files and procurement documentation. 

• Support internal audits, customer reviews, and government audits as required. 

• Assist in the development and continuous improvement of subcontract administration policies, procedures, and best practices. 

• Provide guidance and mentorship to junior procurement and subcontract administration personnel when appropriate. 

 

REQUIRED QUALIFICATIONS: (doesn’t have to exactly follow below bullets, but provided as a guide) 

• Bachelor's degree in Business Administration, Supply Chain Management, Contracts Management, Finance, Law, or a related field. 

• Minimum of 8 years of progressively responsible experience in subcontract administration, procurement, contracts management, or government contracting. 

• Demonstrated experience supporting U.S. Government, Department of Defense (DoD), aerospace, or defense-related programs. 

• Strong working knowledge of FAR, DFARS, and government procurement regulations. 

• Experience negotiating complex subcontract agreements and contractual terms and conditions. 

• Proven ability to interpret contractual requirements and implement effective subcontract management strategies. 

• Experience performing cost and price analysis and evaluating subcontractor proposals. 

• Strong analytical, organizational, and problem-solving skills. 

• Excellent written, verbal, and interpersonal communication skills. 

• Ability to manage multiple priorities and meet deadlines in a dynamic environment. 

• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. 

• Experience utilizing ERP, procurement, and contract management systems. 

• Ability to work independently and collaboratively within cross-functional teams. 

• U.S. Citizenship. 

 

 

PREFERRED QUALIFICATIONS 

  Master's degree in Business Administration, Supply Chain Management, Contracts Management, or a related discipline. 

  NCMA certification such as Certified Professional Contracts Manager (CPCM), Certified Federal Contracts Manager (CFCM), or equivalent. 

  Experience supporting Unmanned Aircraft Systems (UAS), aerospace, defense technology, or advanced manufacturing programs. 

  Knowledge of Cost Accounting Standards (CAS), Truthful Cost or Pricing Data (TINA), and Contractor Purchasing System Review (CPSR) requirements. 

  Active U.S. Department of Defense security clearance or the ability to obtain and maintain one.