Global Talent & HR Coordinator

About Bureau

We design future-forward workspaces that flex with your business. From high-quality booths to modular furniture systems, we believe the workspace should evolve with teams and ideas. As we scale globally, we need a strategic product leader who can translate vision into execution and ensure our product portfolio remains differentiated, scalable, and high-performing.

What You’ll Do

We are seeking a highly organized and proactive Global Talent & HR Coordinator to join our growing team. This hybrid role blends talent acquisition with HR operations and administrative tasks, ensuring a seamless employee experience from onboarding to offboarding while supporting our recruitment needs. You’ll serve as a key point of contact for candidates, new hires, and employees, helping to deliver a thoughtful, efficient, and scalable people experience, reporting into the Global HR Director.

The primary focus of this role will be driving and optimizing our recruitment processes as we scale globally, while also supporting core HR operations and administrative tasks that enable our teams to thrive. This role is best suited for someone who is intrinsically motivated, takes ownership of their work, and is driven to continuously improve processes and outcomes without the need for constant direction. This role will be working from our Vancouver office in Mount Pleasant, while having flexibility to work remotely up to 2 days per week.

Core Responsibilities:

Talent Acquisition (60%)

• Own and manage full-cycle recruitment across multiple functions and regions, including role scoping, sourcing, screening, interviewing, and offer coordination.
• Partner closely with hiring managers to understand role requirements, define candidate profiles, and develop effective sourcing strategies aligned with business needs.
• Proactively source candidates through a variety of channels (LinkedIn, job boards, referrals, and direct outreach), building strong and diverse talent pipelines.
• Coordinate and schedule interviews across time zones, ensuring a smooth and timely process for both candidates and internal stakeholders.
• Act as the primary point of contact for candidates, providing clear communication, updates, and a high-quality candidate experience from initial outreach through to offer stage.
• Manage and maintain the applicant tracking system (ATS), ensuring data accuracy, timely updates, and consistent documentation of candidate progress.
• Track and report on key recruitment metrics (time-to-fill, pipeline health, source effectiveness), providing insights and recommendations for continuous improvement.
• Support offer preparation, compensation coordination, and closing processes in partnership with hiring managers and leadership.
• Collaborate with external recruitment agencies and partners when needed, including briefing roles.
• Collaborate with HR Director to continuously identify opportunities to improve recruitment processes, tools, and employer branding initiatives to attract top talent globally.

HR Operations & Coordination (40%)

• Support day-to-day HR operations and administrative tasks across the employee lifecycle, including onboarding, employee changes, and offboarding processes.
• Coordinate and administer onboarding for new hires globally, including employment agreements, documentation, and orientation sessions.
• Maintain accurate and up-to-date employee records within the HRIS, ensuring data integrity, confidentiality, and compliance with local regulations.
• Assist with payroll coordination and benefits administration, including enrollments, updates, and employee inquiries.
• Partner with IT, facilities, and other internal teams to ensure seamless onboarding logistics (equipment setup, system access, workspace readiness).
• Prepare and manage employment-related documentation, including contracts, amendments, and compliance records across multiple jurisdictions.
• Support HR reporting and analytics, pulling data and generating insights related to headcount, turnover, hiring trends, and other key metrics.
• Assist in the implementation and communication of HR policies, programs, and initiatives, ensuring consistency and alignment across regions.
• Support offboarding processes, including exit interviews, documentation, and coordination of final steps to ensure a smooth transition.
• Keep our internal systems up to date with real time information and changes through process communication and documentation (Notion, BambooHR, Google Drive)

What You Bring

Required Experience & Skills:

• 2+ yrs Talent Acquisition Expertise and HR Operations: Skilled at supporting full-cycle recruitment, from sourcing and screening to interview coordination and offer management
• Process-Oriented: Thrives in managing and improving hiring workflows, ensuring smooth, efficient, and compliant recruitment and onboarding processes.
• Experience supporting full cycle recruitment process, from posting to hiring
• Demonstrates the ability to identify, attract, and engage high-caliber candidates that align with organizational culture and needs
• Experience with ATS, HRIS and other tech systems. (BambooHR experience is a plus!)
• Strong organizational skills in HRIS management, payroll integration (supporting), benefits administration, and contract management
• Knowledge of statutory compliance, contract management and policies within different global locations (USA/CAN/AUS/UK) considered an asset
• Excellent written and verbal communication skills; able to work effectively with multiple stakeholders across the business
• Proactive & Solution-Oriented: Anticipates needs, resolves challenges quickly, and drives improvements in recruitment and HR processes
• Strong organizational skills and attention to detail
• Ability to work independently and prioritize multiple responsibilities in a fast-paced environment
• Working towards certifications CPHR or other HR Management credentials considered an asset
• Candidate-Centric: Passionate about delivering an exceptional experience for candidates and internal stakeholders, representing the company professionally at all stages
• Discretion & Professionalism: Handles confidential information with integrity and maintains high standards of accuracy and compliance
• Previous experience working with start-ups and/or scaling businesses considered an asset

Compensation and Benefits:

Bureau believes in rewarding their team with not just competitive pay, but a workplace that supports balance, growth, and wellbeing.

This role comes with a base salary in the range of $60,000 - 70,000, plus a comprehensive benefits package including:

• 15 days of paid vacation to recharge and explore
• 5 paid sick days to rest when you need it
• Your birthday off - because you deserve to celebrate
• Up to 5 additional unpaid PTO days per year for extra flexibility
• Access to the TELUS Employee Assistance Program
• Ability to work remotely for 4 weeks per year, for greater work-life balance
• A health and wellness spending account
• An amazing corporate culture in a fast-growing company that’s disrupting the industry

The final offer will be commensurate with the successful candidate’s qualifications, skills, and experience in relation to market comparisons. We believe in pay equity, fairness, and transparency.

Why Join Us

• Be part of shaping the workspace revolution globally.
• Work with a passionate, values aligned, mission-driven team.
• Work with a fun and people-first organization that supports growth and innovation
• Ability to learn and grow with a global company

Bureau is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and candidates. Employment decisions are made without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity or expression, age, marital status, family status, disability, or any other ground protected by applicable law.

We are also committed to providing accommodations throughout the recruitment and selection process. If you require any accommodations during the application or interview process, please let us know and we will work with you to meet your needs.

All applications are treated with the utmost confidentiality. Your personal information will be used solely for the purpose of the hiring process and will not be shared or circulated without your consent.