MRO Inventory & Deployment Specialist

Job Summary

The Onsite MRO Inventory & Deployment Specialist is responsible for executing the physical setup, tagging, layout optimization, access control, and workforce training activities required to stand up an organized, secure, and audit-ready spare parts storeroom. This is a hands-on, facility-based role requiring close coordination with warehouse, maintenance, and operations personnel to implement standardized inventory identification, storage, security, and change management practices.

Key Responsibilities:

Physical Tagging & Location Mapping

• Generate and assign unique GS1 QR codes to each part to enable standardized identification.
• Produce and apply barcode/QR labels in the appropriate size, density, and finish for durability in a warehouse environment.
• Provision and maintain scanning equipment (mobile devices/tablets) required for parts identification.
• Conduct physical verification audits to confirm that part locations match system records.

Optimized Layout & Parts Placement

• Identify and assign storage zones based on part size, weight, and accessibility requirements.
• Create and maintain bin location coding (aisle/rack/shelf/partition) for consistent inventory mapping.
• Conduct storeroom safety compliance audits covering egress, lighting, and flammable storage.
• Define and implement 5S rules, policies, and KPIs for the spare parts room.
• Establish receiving protocols, including system entry requirements prior to parts issuance.
• Set up staging areas for received parts pending inventory update.
• Group related items to support kitting and operational efficiency.

Security & Access Control:

• Support deployment of badge- or facial-recognition-based, role-based access control for the storeroom.
• Assist in implementing video monitoring systems with access logs linked to timestamps.
• Standardize and enforce parts checkout procedures from the storeroom.

Training & Change Management

• Support delivery of Train-the-Trainer sessions for administrators and plant trainers.
• Deliver training on digital workflows, including work order approvals and parts request processes.
• Train personnel on standardized parts entry methodology and checkout procedures.
• Train personnel on cycle count audit procedures, badge access protocols, and mobile device usage.
• Train personnel on 5S compliance and ongoing maintenance standards.
• Support definition of RACI matrices across maintenance, stores, and operations functions.
• Implement tracking mechanisms to monitor work order discipline and parts issuance compliance.
• Support establishment of governance boards to oversee change management adoption.

Experience

• Minimum 3-5 years of experience in warehouse operations, inventory/materials management, or MRO/spare parts storeroom setup.
• At least 1-2 years of hands-on experience with barcode/QR-based identification systems and CMMS/ERP inventory processes (e.g., cataloguing, bin/location mapping, cycle counting).
• Demonstrated experience implementing or maintaining 5S / lean warehouse practices in an industrial or plant environment.
• Prior experience designing or delivering hands-on training programs (e.g., Train-the-Trainer) to frontline and administrative staff.
• Experience supporting or implementing physical access control/security systems (badge, facial recognition, or video monitoring) is an asset.

Skills & Competencies:

• Working knowledge of CMMS/ERP platforms (e.g., FIIX, SAP) for parts entry, work orders, and inventory tracking.
• Proficiency with mobile scanning devices/tablets and standard MS Office tools (Excel in particular).
• Strong attention to detail with the ability to conduct audits (safety, inventory, compliance) methodically.
• Effective verbal and written communication skills for coordinating across maintenance, stores, and operations teams.
• Ability to work independently onsite, manage multiple concurrent workstreams, and meet deployment timelines.
• Comfort working in a physical plant/warehouse environment, including extended periods of standing and walking.

Preferred Qualifications

• 5+ years of experience in warehouse/inventory operations, with prior exposure to a storeroom setup or CMMS-to-ERP migration project.
• Certification in 5S, Lean Six Sigma, or warehouse safety (e.g., OSHA or regional equivalent).
• Prior experience in a consulting or client-facing implementation role.
• Experience with GS1 standards or similar parts identification/coding frameworks.

EEO Statement:

VLink is an Equal Opportunity Employer committed to fostering an inclusive environment where diversity is celebrated. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Employment is contingent upon successful completion of a background check. Applicant information will be handled in accordance with VLink's privacy policy.