Company Description

Vialto Partners is a market leader in global mobility services. Our purpose is to ‘Connect the world’. We are unique and the only stand-alone global mobility business. This presents a rare opportunity for our clients, stakeholders and colleagues.

Our teams help companies streamline and effectively manage their global mobility programs in a cost-efficient and compliant manner. Our services focus on providing cross-border compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work.

Working at Vialto Partners is about getting the chance to be part of a global and dynamic team. Globally, Vialto Partners has over 6,500 staff in over 50 countries around the world, and continues to grow. You will work with clients from a range of industries and different geographical locations. We believe in connecting the world and supporting our colleagues to do the same in their careers by undertaking assignments and opportunities globally that broaden their skills and ultimately benefit our clients.

Vialto is unstoppable when we work together in a culture of belonging, where everyone can thrive. We encourage employees to bring their true selves and share their unique talents and expertise to positively impact the communities we serve.

To learn more about what we do, tune in to our podcast On the Move to hear expert insights on issues affecting global mobility, and read about the latest news in the industry. You can also follow us on Linkedin and Instagram.

About the Role

We are looking for an Associate – Payroll to support payroll operations for the EMEA region within our captive shared services organization. The role involves working closely with the Payroll Manager and outsourced payroll providers to ensure accurate, compliant, and timely payroll processing.

The ideal candidate should possess strong payroll operational knowledge, attention to detail, and hands-on experience in payroll data validation, reconciliations, employee query management, and payroll administration activities. This role is suited for an individual who is analytical, process-oriented, and comfortable working in a fast-paced international environment.

Key Responsibilities:

• Support end-to-end payroll processing activities for EMEA countries, with primary focus on Scandinavia / Scandinavian countries.
• Coordinate with outsourced payroll vendors to ensure timely and accurate payroll execution.
• Validate payroll inputs, review payroll reports, and perform reconciliations to ensure data accuracy.
• Support payroll audits, compliance activities, and statutory reporting requirements.
• Handle employee payroll-related queries in a professional and timely manner.
• Assist in processing employee lifecycle transactions impacting payroll, including hires, terminations, leave, and benefits changes.
• Collaborate with HR, Finance, and other stakeholders to resolve payroll discrepancies and ensure process compliance.
• Support payroll documentation, process standardization, and continuous improvement initiatives.

Technical Skills & Competencies:

• Hands-on experience in payroll processing and payroll data validation for EMEA region.
• Familiarity with payroll inputs, statutory deductions, benefits administration, leave management, and time & attendance processes.
• Working knowledge of payroll systems and HRIS platforms such as Workday or similar systems.
• Strong proficiency in MS Excel and good working knowledge of MS Office applications.
• Strong analytical and reconciliation skills with high attention to detail.
• Understanding of employee lifecycle processes and payroll controls.

Soft Skills:

• Strong written and verbal communication skills.
• Ability to manage confidential and sensitive employee information with discretion.
• Good interpersonal and stakeholder management skills.
• Strong organizational skills with ability to work under deadlines.
• Self-driven, detail-oriented, and able to work independently within a team environment.

Qualifications

• Graduate preferably from a commerce background.
• 4–6 years of payroll experience, preferably supporting EMEA payroll operations.
• Experience working with outsourced payroll vendors and international payroll processes preferred.
• Exposure to payroll compliance, reconciliations, and employee query management.
• Immediate joiner / short notice preferred.
• On-site role based in Bengaluru.
• Additional information
• Location: Kuala Lumpur SDC (Vialto VVN)
• We are an equal opportunity employer that does not discriminate on the basis of any legally protected status.
• Please note, AI is used as part of the application process.