Role Overview
Varicent Software is hiring a Executive Assistant. This is a full-time role in San José, Costa Rica. Part of Varicent Software's Mobile hiring. Full responsibilities, required qualifications, and the apply link are listed in the description below.
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Job Description
- Innovate with Purpose: Build impactful solutions for customers worldwide.
- Join Excellence: Work in a diverse, collaborative, and innovative team.
- Shape the Future: Lead in redefining revenue optimization.
- Grow Together: Unlock your potential in a supportive environment.
About the Role
We’re looking for a highly organized and proactive Executive Assistant to support the Executive Leadership Team. You’ll manage day-to-day operations for ~8 executives, including scheduling, travel, and expenses, while also providing backup support to the CEO’s office.
This role is ideal for someone who thrives in a fast-paced environment, is detail-oriented, and can confidently manage multiple priorities with minimal oversight.
What You’ll Do
- Manage complex calendars across multiple time zones
- Coordinate internal and external meetings, ensuring alignment across stakeholders
- Plan and execute domestic and international travel end-to-end
- Prepare and track expense reports in partnership with Finance
- Provide backup support for the CEO’s office during peak periods
- Support executive meetings, off-sites, and team events
- Draft professional communication (email, Slack) and handle sensitive information with discretion
- Identify and improve processes to make executive support more efficient
What You Bring
- 5+ years of experience in executive or administrative support
- Experience supporting multiple senior stakeholders (ideally 4+ at once)
- Strong organizational skills and attention to detail
- Ability to prioritize and manage competing demands in a fast-paced environment
- Excellent written and verbal communication skills
- Proficiency with tools like Outlook and expense systems (e.g., Concur)
- A proactive mindset — you don’t wait to be asked
What Success Looks Like
- Quickly build trust with executives and manage their day-to-day operations independently
- Anticipate conflicts and solve problems before they escalate
- Deliver high-quality, accurate work with minimal oversight
- Become a reliable, go-to partner for executive support
Why Join Us
This is a high-impact role where you’ll work closely with senior leaders across multiple regions and play a key role in keeping executive operations running smoothly. You’ll have the opportunity to take ownership, operate with autonomy, and contribute to improving how the Executive team works.
You’ll be part of a fast-paced, collaborative, and global environment with strong exposure to executive-level decision-making.
Benefits
- Market Leading Compensation Package
- Wellness Programs to Support Health and Wellbeing
- Working with the latest tools and technologies in a fast-paced environment
- Remote Work Flexibility
- Comprehensive Employee Insurance Coverage: Medical, Dental, Vision, Life Insurance
- Annual Time Off in accordance with applicable legislative requirements
- Global Connected Culture: Hubs in Romania, UK, US, Canada
- Dynamic Work Culture: Thrive in our innovative and multicultural environment
- Grow with Us: Continuous development opportunities
Frequently Asked Questions
How do I apply for the Executive Assistant position at Varicent Software?
Use the Apply button above to submit your application directly to Varicent Software. Most applications take less than 5 minutes if your resume and contact details are ready, and you'll be routed to the employer's official application system to finish.
Where is the Executive Assistant position at Varicent Software located?
This position is based in San José, Costa Rica. Varicent Software has not indicated remote or hybrid options for this role, so candidates should plan for on-site work.
What does a Executive Assistant at Varicent Software earn?
Varicent Software has not disclosed a salary range in this posting. Many employers share specifics later in the interview process; you can also ask during a recruiter screen if compensation transparency is important to you.
When was the Executive Assistant role at Varicent Software posted?
This role was posted on May 7, 2026 (46 days ago). It's still listed as actively hiring; we re-confirm openings against the source system multiple times per day and remove closed roles.
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