Administrative Coordinator

Union: Non-Union
Number of vacancies: 1
New or Replacement Position: Replacement
Site: Toronto Rehab - University Centre
Department: Clinical and Organizational Ethics
Reports to: Director
Salary Range:  $30.04 - $37.55 per hour
Hours: 22.5 hours per week
Shifts: Days
Status: Permanent Part-Time
Closing Date: July 27, 2026

Job Summary

The Administrative Coordinator is part of a dedicated team that provides comprehensive ethics support to the entire UHN community. The Administrative Coordinator will assist the Senior Director and the ethicists in their provision of guidance and ethical support to patients, families, and teams across all of UHN’s hospitals. This is a corporate UHN department and not confined to only one site.

Duties:

As an integral member of the Department of Clinical and Organizational Ethics, the responsibilities of the Administrative Coordinator include:

• Managing departmental operating budgets under direction of the Senior Director
• Coordinating and completing financial billing and payment activities
• Acting as the resource person to the department on all office administrative matters
• Ensuring the efficient operation of the office, including calendar management, meeting support, file management, handling HR processes, supporting the Fellowship program, maintaining the departmental SharePoint site, preparing the quarterly newsletter as well as other documents, reports, schedules, and spreadsheets
• Preparing statistics for, and conducting audits of, departmental activities
• Performing cross-functional duties, as assigned and/or requested; performing other duties consistent with the job classification, as required.

• Completion of Grade XII or recognized equivalent required.
• Completion of a recognized medical or business post secondary office administration diploma program, or recognized equivalent required.
• Five (5) years related office administration support experience required.
• Previous on-the-job computer/word-processing, database and spreadsheet software experience required.
• Experience in a Microsoft Office environment preferred.
• Knowledge of the organization an asset.
• Experience working in a health care environment an asset.
• Excellent organizational and time management skills required.
• Excellent interpersonal and customer service skills required.
• Very good verbal and written communications skills required.
• Ability to produce high quality work in accordance with Hospital standards required.
• Strong knowledge of Departmental practices, procedures and standards required.
• Ability to work effectively and efficiently under pressure required.
• Ability to use good judgment, tact, and discretion in assessing difficult situations required.
• Ability to effectively handle confidential matters and materials required.
• Knowledge of medical terminology an asset.

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.