Administrative Assistant III, Surgical Services

Union: Non-Union
Number of vacancies:  1
New or Replacement Position: Replacement
Site:  Toronto General Hospital
Department:  Surgical Services - UHN
Reports to:  Clinical Director
Salary Range:  $28.42 to $35.52 per hour
Hours: 37.5 hours per week
Shifts: (Monday-Friday)
Status: Temporary Full-Time (18 months)
Closing Date: August 6th, 2026

The Administrative Assistant III exercises judgment and independence to provide complex administrative support services to senior professional personnel, including: coordinating and maintaining written and/or electronic calendar/schedule for assigned personnel; utilizing advanced functions to provide word processing/typing services to facilitate the production of complex  documents/materials; coordinating, organizing or planning meetings/events; providing direct and/or functional supervision for assigned personnel; monitoring and analyzing department budgets; ensuring efficient operation of the office; developing, organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats; performing clerical support functions; performing cross-functional responsibilities, as required; performing other duties consistent with the job classification, as assigned.

Serving as the primary support person to the Clinical Director, UHN Surgical Services, you will exercise considerable judgment and have independence in providing complex administrative support for a very busy clinical portfolio. You will possess an in-depth knowledge of the Director's preferences to be able to effectively plan, schedule and organize daily activities. Responsibly ensuring all work from the Clinical Director’s office is skillfully managed, with a focus on attention to detail, efficiency and effectiveness in adapting to continuously evolving clinical and non-clinical priorities

• Completion of a recognized medical office or business administration program at the college level required
• A minimum of four (4) years related administrative support experience required
• Word-processing, database and spreadsheet software experience in Microsoft Office required
• Experience working in a health care environment preferred
• Excellent organizational and time management skills
• Excellent verbal and written communications skills
• Comprehensive knowledge of health care, organizational/office practices, procedures and standards
• Ability to produce high quality work in accordance with Hospital standards
• Ability to maintain confidentiality
• Ability to work well under pressure and use good judgment in assessing difficult situations
• Knowledge of medical terminology an asset
• Experience preparing reports, presentations and meeting minutes

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.