Office Manager

This role is ideal for someone who enjoys creating a welcoming, organized, and professional office environment. The position combines front desk responsibilities, office coordination, hospitality, vendor support, and administrative tasks within a stable and team-oriented setting

The ideal candidate takes pride in keeping things running smoothly, enjoys helping others, and thrives in a role where consistency, reliability, and attention to detail are valued

The Front Office Coordinator serves as the first point of contact for employees, visitors, and vendors while ensuring the office remains organized, stocked, and operating efficiently day-to-day

This position requires someone who is proactive, organized, and comfortable balancing hospitality, administrative support, and office operations responsibilities

Key Responsibilities:

• Greet and assist visitors and vendors in a professional and welcoming manner
• Serve as the primary point of contact for front desk inquiries and office visitors
• Maintain a polished and professional reception area

Office Operations & Facilities Support

• Ensure office kitchens, conference rooms, and common areas remain organized and fully stocked
• Coordinate office supply inventory and replenishment
• Manage incoming mail, packages, and deliveries
• Assist with general office organization and daily operational needs

Hospitality & Meeting Coordination

• Coordinate catering and meal orders for meetings and events
• Manage meal coordination and related office communications
• Assist with conference room readiness and meeting support
• Support a positive workplace experience for employees and visitors

Administrative Support

• Process expense reports and assist with administrative documentation
• Support invoice reconciliation and related administrative tasks
• Assist with special projects and operational support as needed
• Provide additional administrative assistance to leadership and team members when required

Qualifications Required

• 2+ years of receptionist, administrative assistant, office coordinator, hospitality, or related experience
• Strong customer service and interpersonal skills
• Excellent organizational skills and attention to detail
• Comfortable working independently and taking ownership of daily responsibilities
• Professional communication skills and polished presentation
• Ability to manage multiple tasks while maintaining a positive attitude

Preferred

• Experience in professional services, corporate offices, or hospitality environments
• Experience with expense reporting or invoice processing systems
• Experience supporting office operations, facilities, or workplace services

Work Environment

• 100% onsite
• Stable, professional office setting