Administrative Assistant for HR & Accounting

Who We Are For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here. Mission Statement The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. Job Description: ACCOUNTABILITIES: General Administration: Drafts and types correspondence (e.g, letters dealing with administrative issues, dictation, acknowledgements); checks typing for accuracy, sorts and prioritizes typing assignments within general guidelines; researchers and responds to difficult enquiries on behalf of supervisor. Performs general office duties such as answers and screens telephone calls and directs enquiries and answers inquiries; greets and escorts visitors; files documents electronically or manually; photocopies and distributes materials as requested; and sends and receives fax/email material as requested; resolves routine inquiries. Handles and ensures the protection of extremely confidential and sensitive employee/officer, client and/or program files Builds and maintains employee databases Drafts and prepares presentations, brochures, fliers, advertisements, invitations and certificates subject to supervisory approval (eg. Power point presentations). Schedules meetings, prepares agenda, and takes minutes; type and circulates minutes. Makes decisions on routine and urgent administrative matters in the absence of the supervisor. Admin Human Relations Keeps all personnel files up to date. Enters all employee information into payroll database. Complete orientation of new employees. Processes WCB claims, Health Benefits & RRSP applications. Admin Payroll Complete timesheets Answers questions from Employees regarding payroll Reporting: Prepares and receives all paperwork for various projects and processes specifically related to Human Relations create and maintain list of reports required for health and safety compliance purposes. Is involved with all parts of Job Postings eg. Advertising, scheduling interviews, interviews and completing reference checks Support external reporting requests as needed. CRITICAL RELATIONSHIP MANAGEMENT: Communicates with DHQ/THQ Human Resources regarding Human Relations processes Communicates with THQ regarding payroll Governance Boards and Councils: None Internal: Staff members, Crossroads Management Team, and Social Committee team External: Public MANAGERIAL/Technical Leadership RESPONSIBILITY: Reports directly to: Business Manager. Direct reports for this position: None. May show others how to perform certain procedures. FINANCIAL AND MATERIALS MANAGEMENT: No financial or materials management. May be authorized to handle small amounts of cash. WORKING CONDITIONS: Typically works at Saskatoon Crossroads in an office. Some travel (under 10% of Time may be Required between Saskatoon Crossroads, Bethany Home and Saskatoon Temple. The above responsibilities must be performed in keeping with The Salvation Army’s Mission, Vision and Values, in a professional manner, upholding our code of conduct. education and experience Qualifications: Education, Qualifications and Certifications: completion of a formal post-secondary/college program of one academic year Experience and Skilled Knowledge Requirements Two years of prior related work experience, including, administrative experience and experience dealing with office equipment and tools. Some experience in Human Relations processes is preferred. Skills and Capabilities: Excellent computer skills in Microsoft Office (Word, Excel & Outlook) are essential Strong sense of Integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility. Demonstrates an ability to work independently and collaboratively with others Must be well-organized, adaptable and professional. Must have a strong ability to handle confidential information appropriately, be discreet, and be diplomatic. Excellent written and verbal communication skills. Respect and understanding of The Salvation Army – its mission, culture and values. Physical ability to carry out the demands of the position. Ability to lift weights of up to 20lbs on occasion Attention to detail, problem solving and analytical skills. Background check consent. Education verification This position requires the successful candidate to have a valid driver’s license and an acceptable driver’s abstract. The successful candidate would have to provide proof upon being hired. *This is a Fixed Term Temporary 10 weeks (estimate) position. Weekly scheduled hours: 37.5* Compensation: The target hiring range for this position is $19.09 to $23.87 with a maximum of $28.64. Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role. The Salvation Army will provide reasonable accommodation upon request. Please email Recruitment.Accommodations@salvationarmy.ca if you have a need for any accommodation and we will be pleased to discuss this with you. Our employees are motivated by the fulfillment and meaning they experience as they serve people in need across Canada and Bermuda. Whether at the front-lines or in a support role, as part of our team you’ll work alongside a diverse and skilled group of purpose-driven professionals, empowered to provide exceptional service. We deeply value the relationships we build in the workplace, as well as the opportunities given to us such as the potential to experience flexibility at work, receive health and dental benefits, paid vacation and sick time, RRSP’s, as well as to expand our skills and advance our careers as together we build a culture of continuous learning and growth. If you're looking for a career that allows you to find meaning, make an impact, and one that challenges you to grow and become the best version of yourself, join our dynamic team. There is a place for everyone to belong at The Salvation Army.