The Sky Group | DC

• Maryland
• Virginia The Sky Group is seeking an experienced, detail oriented Transaction Coordinator to manage all administrative and operational aspects of real estate transactions from ratified contract through closing. This role is essential to keeping transactions compliant, on track, and running smoothly for our agents, clients, and partners.

The ideal candidate is proactive, highly organized, calm under pressure, and confident managing multiple transactions simultaneously while delivering a polished, professional experience at every stage.

Key Responsibilities Transaction Management Oversee all aspects of the transaction from ratified contract to close

Review contracts to understand and summarize key terms, deadlines, and contingencies

Closely monitor and manage contingency periods and contractual timeframes

Create transaction timelines and follow up to ensure deadlines are met and contingencies released

Obtain all necessary signatures on addenda and transaction‑related documentation

Draft addenda as needed and maintain accurate records

Coordinate property access with cooperating agents and/or sellers when required

Consult on and coordinate inspections, repairs, and treatments with relevant parties

Track earnest money deposits and confirm receipt per contract terms

Coordinate closing date, time, and location and notify all parties

Communication & Client Experience Serve as a primary point of contact throughout the transaction

Act as liaison between agents, clients, attorneys, lenders, title companies, inspectors, appraisers, and cooperating agents

Provide proactive weekly updates to buyers, sellers, agents, and other relevant parties

Communicate clearly and consistently regarding next steps, timelines, and expectations

Alert agents promptly if issues arise that require negotiation or escalation

Notify clients regarding utility setup/cancellation and key logistical details

Follow up post‑closing to check in and request testimonials

Lender, Title & Third‑Party Coordination Send contracts to lenders and title companies and provide ongoing updates

Communicate regularly with lenders to ensure loan progress, TRID compliance, and on‑time closing

Review settlement statements / CDs / ALTA statements for accuracy

Order and manage HOA and condo documents when applicable

Track receipt of HOA documents, distribute to buyers, and follow up on any cited issues

Compliance, MLS & File Management Ensure accuracy of all documents for compliance and submit to the office accurately and on time

Maintain complete, compliant transaction files for all deals

Create and manage digital house files (DocuSign and internal systems)

Submit all required documentation to the brokerage for file compliance

Input all necessary contract information into MLS and update as needed

Input and maintain all transaction details in CRM and transaction management systems

Draft commission statements and verify commissions, splits, and prorations

Ensure all parties are paid accurately and on time

Updating MLS status to closed

Final file review and electronic storage

Additional Responsibilities Assist with ad‑hoc projects related to transaction success and operational efficiency

Create and contribute to social media postings as they relate to current transactions

Support ongoing process improvements and team systems

Qualifications Valid Maryland real estate license required

Prior experience in real‑estate transaction coordination is required

Strong understanding of contracts, escrow, contingencies, and compliance

Exceptional organizational skills and attention to detail

Strong written and verbal communication skills

Ability to manage a high transaction volume with accuracy and professionalism

Proactive, service‑oriented mindset with strong problem‑solving skills

Comfortable working with MLS platforms, DocuSign, CRM systems, and transaction software

Team oriented, dependable, and deadline driven

#J-18808-Ljbffr The Sky Group at Serhant.