Company Secretary & Compliance Officer

Position- Company Secretary (CS)

Department- Legal & Compliance

Reporting To - Director / Managing Director / Board of Directors

Job Summary

The Company Secretary is responsible for ensuring that the organization complies with statutory and regulatory requirements, maintains corporate governance standards, and supports the Board of Directors in all compliance-related matters.

Key Responsibilities

Corporate Compliance

• Ensure compliance with the Companies Act, SEBI regulations (if applicable), and other statutory requirements.
• File statutory returns, forms, and reports with regulatory authorities within prescribed timelines.
• Maintain statutory registers, records, and corporate documents.

Board & Committee Management

• Organize Board Meetings, Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs).
• Prepare meeting agendas, notices, resolutions, and minutes.
• Provide guidance to Directors regarding legal and governance responsibilities.

Legal & Regulatory Affairs

• Monitor changes in corporate laws and regulations and advise management accordingly.
• Coordinate with legal advisors, auditors, and regulatory authorities.
• Support the preparation and review of legal documents, agreements, and policies.

Corporate Governance

• Ensure implementation of corporate governance practices and policies.
• Advise management on governance and compliance-related matters.
• Maintain confidentiality of sensitive corporate information.

Documentation & Record Keeping

• Maintain company records, licenses, certifications, and statutory documentation.
• Ensure timely renewal of licenses and registrations.
• Manage document retention and compliance records.

Required Qualifications

• Qualified Company Secretary (Member of ICSI).
• Bachelor's degree in Commerce, Law, Business Administration, or a related field.
• Additional certifications in Corporate Law or Compliance will be an advantage.

Required Skills

• Strong knowledge of the Companies Act and corporate laws.
• Excellent drafting and documentation skills.
• Strong communication and stakeholder management abilities.
• Attention to detail and organizational skills.
• Proficiency in MS Office and compliance management systems.

Experience

• 20-25 years of relevant experience in Company Secretarial, Legal, and Compliance functions.
• Experience in handling Board Meetings, ROC filings, and statutory compliance.

Compensation

As per company standards and candidate experience.

Work Location: In person