Senior Project & Operations Coordinator

Senior Project & Operations Coordinator

Location: Washington, D.C

Salary Range: $80,000–$120,000

About the Role

Stateside Associates is seeking a Senior Project & Operations Coordinator to support our growing Government Affairs practice. This position plays a critical role in managing client projects, coordinating internal operations, and providing direct executive support to the Senior Vice President of Government Affairs & Strategic Growth.

The ideal candidate thrives in a fast-paced, mission-driven environment and excels at balancing multiple priorities—from client deliverables and project timelines to scheduling, communications, and travel coordination. This role offers a unique opportunity to work at the intersection of government affairs and strategic consulting, helping to advance Stateside’s work with enterprise clients.

The ideal candidate is a self-starter capable of navigating a fast-paced environment, moving seamlessly between long-term strategic projects and high-priority, time-sensitive logistical requests. This position is essential for maintaining the bandwidth of the Extended Workforce team and ensuring a high standard of service for internal and external stakeholders.

Key Responsibilities

• Support the Senior Vice President (SVP) in managing client deliverables, project timelines, and internal workflows.
• Coordinate and manage scheduling of internal and external calls, meetings, and events for the SVP and client partners.
• Handle travel coordination, including flight, hotel, and on-site logistics for the SVP and supporting team members.
• Maintain detailed records of project activities, deadlines, and communications across multiple workstreams.
• Assist in preparing weekly reports, meeting summaries, and briefing materials for client and leadership meetings.
• Track progress against key performance indicators (KPIs) and ensure timely completion of all deliverables.
• Collaborate with Government Affairs Managers to maintain alignment across policy initiatives and designated states.
• Support planning and coordination of policy workshops, roundtables, and special events.
• Serve as the operational point of contact for internal teams on matters related to the SVP’s portfolio.
• Provide administrative and operational assistance to ensure efficiency, accuracy, and high-quality output in all client-facing engagements.

Qualifications

Minimum Qualifications:

• Bachelor’s degree or equivalent practical experience.
• 3–5 years of experience in project management, executive coordination, or government/public affairs operations.
• Ability to appropriately prioritize a large number of concurrent tasks with overlapping deadlines and different originators.
• Adaptability to urgent client and principal requests, and ability to maintain a meticulous attention to detail while under pressure.
• Capability to rapidly generate grammatically sound emails, memos, and other written deliverables.
• Comfort interacting with and reporting to a diverse range of managers, senior corporate executives, and elected officials
• Capacity to participate in senior-level meetings and handle confidential information appropriately.
• Openness to assuming increased responsibilities and initiative to generate new ideas to support the management team and clients
• Interest in current affairs and the workings of state government
• Strong organizational, scheduling, and time-management skills.
• Proven experience arranging executive-level travel and calendar management.
• Excellent written and verbal communication skills.
• Proficiency in Google Workspace, Microsoft Office Suite, and project management tools (e.g., Asana, Monday, Trello).

Preferred Qualifications

• Experience in government affairs, consulting, or technology policy environments.
• Proven success managing complex projects with multiple stakeholders.
• Strong professional discretion and ability to handle confidential information.
• High initiative, reliability, and a collaborative mindset.
• Exceptional client service orientation and interpersonal skills.

Reporting Structure

This position reports directly to the Senior Vice President, Government Affairs & Strategic Growth, and collaborates closely with both internal operations and client-facing teams.

About Stateside Associates

Stateside Associates is the leading state and local government affairs firm in the nation, providing comprehensive policy intelligence, lobbying coordination, and strategic consulting to Fortune 500 companies, trade associations, and nonprofits. Our bipartisan team helps clients navigate complex political environments and shape effective public policy outcomes across all 50 states.

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