Part-Time HR Coordinator / Recruiter

Spectacokids is a growing multidisciplinary pediatric clinic providing ABA Therapy, Speech Therapy, Occupational Therapy, Psychotherapy, and family support services across multiple locations. We are seeking a motivated, organized, and people-focused HR Coordinator / Recruiter to join our team and support our continued growth.

This role is ideal for someone who enjoys recruitment, onboarding, employee relations, and helping build strong teams in a fast-paced environment.

Job Type

• Part-Time
• Independent Contractor
• Flexible schedule
• Potential for increased hours as the organization continues to grow

Job Description

As the HR Coordinator / Recruiter, you will be responsible for supporting the recruitment, onboarding, payroll administration, and human resources functions of Spectacokids. You will work closely with leadership to attract and retain qualified candidates while ensuring HR processes are efficient, organized, and professional.

Key ResponsibilitiesRecruitment & Talent Acquisition

• Manage the full recruitment cycle from job posting to onboarding.
• Create and post job advertisements on Indeed, social media, and other recruitment platforms.
• Source and screen candidates for clinical and administrative positions.
• Conduct phone screenings and initial interviews.
• Coordinate and schedule interviews with hiring managers.
• Conduct reference checks and candidate follow-ups.
• Prepare offer letters and onboarding documentation.
• Maintain recruitment pipelines and hiring trackers.

Human Resources

• Coordinate onboarding and orientation for new hires.
• Maintain employee and contractor records and documentation.
• Monitor required certifications, training, and compliance requirements.
• Assist with employee engagement initiatives and staff communications.
• Support performance management and HR administrative processes.
• Assist with policy updates and implementation.
• Respond to employee inquiries and provide general HR support.

Administrative Support

• Maintain confidential HR files and records.
• Support staffing and workforce planning needs.
• Assist with various administrative and operational projects.
• Generate recruitment and staffing reports as required.
• Perform other HR and administrative duties as assigned.

Payroll & Employee Records

• Review and approve employee and contractor timesheets for accuracy.
• Track staff hours and attendance records.
• Assist with payroll preparation and submission.
• Ensure payroll-related documentation is complete and up to date.
• Maintain accurate employee and contractor records, including onboarding and employment documentation.
• Follow up with staff regarding missing timesheets, certifications, or required paperwork.
• Support compliance with company policies and employment standards.

Qualifications

• Diploma or Degree in Human Resources, Business Administration, or a related field.
• Minimum 1 year of experience in recruitment, talent acquisition, or HR coordination.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Strong attention to detail and professionalism.
• Ability to work independently and manage multiple priorities.
• Proficiency with Microsoft Office and Google Workspace.
• Knowledge of Ontario Employment Standards is considered an asset.
• Experience in healthcare, education, childcare, or therapy services is considered an asset.

To Apply: Please submit your resume and a brief cover letter outlining your recruitment and HR experience. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: $18.00-$22.00 per hour

Application question(s):

• Do you have previous experience in recruitment and/or human resources?
• How many years of recruitment experience do you have?
• Do you have experience with full-cycle recruitment, including sourcing, screening, interviewing, and onboarding?
• Have you worked with payroll processes, including reviewing or approving timesheets?
• This is a part-time independent contractor position. Are you comfortable working as an independent contractor?
• Are you able to reliably commute to and work from our Mississauga office location as required for this position?

Work Location: In person