Clinical Research Coordinator, Temporary Full Time

Job Category: Leadership Hospital Location: Newmarket ON Job Type: Temporary (Fixed Term), Full time Number of Positions: 1 Minimum - Maximum Hourly Rate: $52.80 - $62.76 Why Join Our Team? A people-first workplace environment that prioritizes belonging, wellness, and psychological safety. Hybrid, virtual, and in-person working environment (where applicable). Progressive health and dental benefit plans. HOOPP pension plan with employer and employee premium sharing. Enhanced wellness initiatives, including virtual fitness classes and on-site gym memberships. If you are ready to embrace this exciting challenge and contribute to the success of Southlake Health, we encourage you to apply and be part of our dedicated team, making a difference in the lives of our employees and the community we serve! About the role: The Clinical Coordinator, as a leader within the Program, is responsible and accountable for the co-ordination of all patient-care-related activities related to COVID clinical trials, in accordance with the Southlake Regional Health Centre vision, mission, and values.

• They will work in collaboration with the Lead Clinical Research Coordinator for the organization and coordination of clinical research trials and efficient patient recruitment for the COVID clinical trials.
• They will establish strong relationships with study sponsors and promote the clinical trials program at the Stronach Regional Cancer Centre to ensure continuous growth.
• They will lead the team in implementing evidence-based practices that are sensitive to limited resources within a patient-centred-care philosophy.
• They will liaise with members of the inter-professional team to ensure excellence in patient care through monitoring of standards of care and patient outcomes as related to clinical trials.
• They will be a role model for professional and organizational core competencies. What you'll be doing: Clinical Responsibilities: Ensures adequate processes are in place to assess patients for study eligibility, including communication with physicians and nursing staff regarding patient study recruitment. Reviews clinical charts and accurately abstracts required clinical data, through a patient’s last visit(s), to determine patient eligibility for the trial(s). Performs and prepares clinical trials chart and sponsor audits within an agreed-upon (between Corporate Clinical Research Coordinator, Coordinator, and Physician lead) timeframe. Facilitates availability, maintenance, and repair of all materials, resources, and clinical equipment. Works in collaboration with other staff members of the Southlake Regional Health Centre to coordinate an inter-professional team approach, to ensure appropriate processes and practices are in place. Confirms that clinical trials personnel follow standards of practice in study protocols. Acts as a clinical trials resource for trial patients, their caregivers, and the other members of the health care team. Promotes an environment that respects confidentiality, privacy of patients, team members, and health information in a professional manner, as defined by Southlake Regional Health Centre and regulatory bodies. Promotes an environment that encourages change and performs as a key change agent utilizing the clinical team. Reviews patient complaints and adverse events and determines a plan of action in collaboration with the Corporate Clinical Research Coordinator, the clinical trials team members, sponsors, and Physician Leads. Facilitates and participates in the activities of the designated clinical service team. Leadership/Administration: Demonstrates clinical decision making that is efficient, effective, inclusive, ethical, legal, fair and transparent. Promotes an environment that encourages change and performs as a key change agent utilizing the clinical team. Supports changes in the delivery of services which are recommended by legislative, governing and accrediting standards. Formulates and executes appropriate clinical priority setting based on the current needs, activity, resources and safety. Ensures processes are in place for accurate record-keeping, including study tracking procedures, as required by law, for all clinical trial activity. Supports and directs an environment that meets biological, chemical, mechanical/physical safety standards and hospital polices/standard operating procedures for clinical research. Supports continuous quality improvement initiatives. Undertakes a key leadership role in the preparation for accreditation reviews and regulatory audits. Human Resource Management: Promotes a practice environment that is accepting and respectful of all job classifications and employees of varied backgrounds and experience. Global Responsibilities: Identifies, with the Corporate Clinical Research Coordinator, operational program gaps and establish a process for resolution. Incorporates the hospital’s vision, mission, and values into departmental activities. Communicates frequently with the Manager. Utilizes systems thinking in clinical planning and decision making. Utilizes change management theories and practices. Incorporates clinical, technological and research concepts into decision making. Serves as a role model to encourage staff to respect customer/patient relations. Attends study initiation and sponsors’ visits as required. Assists the Corporate Clinical Research Coordinator in facilitating meetings and presentations, as required, for clinical trial activities. Financial Management: Assists in monitoring the operational budget within the allocated resources. Ensures accurate clinical trial budget tracking is maintained in collaboration with corporate research finance personnel. Legal and Ethical Responsibilities: Ensures that documentation is thorough, complete and accurate.. Investigates immediately, in collaboration with the Corporate Clinical Research Coordinator, critical incidents and takes necessary action, followed by a thorough investigation, reporting and change process. Incorporates ethical and moral concepts into the practical environment. Performs cross-functional duties, as assigned/required or requested. Team building: Collaborates with team members supporting decision making at the point of care. Collaborates with an inter-professional team to solve problems, change processes and improve function and quality of patient care and support systems. Demonstrates respect and the value of each team member Quality Management: Committed to implementing a process/program of continuous quality improvement. Facilitates, with the Manager, to ensure that a quality management process is in place. Attends meetings as required by the Corporate Clinical Research Coordinator. Ensures a safe environment as per the Occupational Health Guidelines. Facilitates availability, maintenance and repair of all materials, resources and clinical equipment. What you bring: Baccalaureate Degree in Health Sciences required ( Nursing preferred) Current registration with a Regulated Health Professional College preferred Advanced knowledge of the regulatory environment in Clinical Research, including, but not limited to, FDA – Code of Federal Regulations FDA Audit Procedures Privacy Legislation Health Canada Clinical Trial Applications (CTA) Health Canada Food & Drug Regulations Health Canada Inspections Procedures Tri-Council Policy Demonstrated excellence in communication, both written and verbal Demonstrated analytical and problem assessment skills Demonstrated commitment to customer service and teamwork Demonstrated individual leadership skills Demonstrates understanding and complies with patient and staff safety policies and procedures that foster a safe and inclusive environment for all. Commitment to providing an exceptional experience for staff and clients within a challenging and exciting health care environment. Models behaviour that is aligned with the values of Southlake Health Southlake Health is fully committed to a culture of belonging and an inclusive environment that encourages every team member to lead within their role, generate innovative ideas that reinforce our mission and goal to create a healthy workplace where our community can thrive. Regular and reliable attendance is an expected requirement of this position. We are committed to a selection process and work environment that is inclusive and barrier-free. Accommodation will be provided in accordance with the Ontario Human Rights Code. Applicants who may require accommodation during the selection process are encouraged to notify the Human Resources Department when contacted for an interview. The People, Culture and Experience team will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process, which will enable you to be assessed fairly and equitably. Use of Artificial Intelligence (AI) We prioritize a people-first workplace culture which emphasizes equity and inclusion throughout our hiring process. To ensure fairness and transparency, all applications are reviewed and assessed by our dedicated team of recruiters and hiring managers, not by artificial intelligence (AI). We value the unique perspective each candidate brings to our organization. Health & Safety Workplace Responsibilities It is the responsibility of all Southlake Health employees to work safely and promote health and safety in the workplace. Employees must adhere to the duties of workers, as stipulated in Section 28 of the OH&S Act, as well as all Southlake OH&S policies and procedures. Must be able to perform all necessary bona fide duties for the position, as outlined in the position guide. Must review and be capable of performing duties as outlined in the Job Demands Analysis for the position as a condition of offer. Proven ability to attend work regularly as per the Attendance Support Policy. Commitment to Diversity and Inclusion Southlake Health is fully dedicated to employment equity, diversity, and inclusion in our recruitment practices. We welcome candidates who identify with equity-seeking groups, including women, racialized individuals, Indigenous Peoples, persons with disabilities, and those from the 2SLGBTQ+ community. Any information provided will be kept confidential and used appropriately in our recruitment process. Anti-Oppression/Anti-Racism at Southlake Health Southlake Health is committed to having a workforce that is reflective of the diversity of York Region and strongly encourages applications from all qualified individuals, and from those who can provide different perspectives and contribute to a further diversification of ideas. Only candidates selected for an interview will be contacted. Thank you for your submission. We appreciate your interest in joining Southlake Health! Join the Southlake Health Community! Are you ready to build a meaningful career where you and your work truly make a difference? Join us at Southlake Health, where you’ll collaborate with compassionate, motivated professionals who are committed to caring for our communities every day. We’re proud to be recognized as one of Greater Toronto's Top Employers for 2026, one of Canada’s Most Admired Corporate Cultures for 2025, and one of the World’s Best Hospitals for seven years in a row – recognitions that reflect the strength of our people and our workplace culture. For over 100 years, Southlake Health has been dedicated to building healthy communities through innovative care. While many things have changed over the years, our unwavering pride in our people, place, and performance has stood the test of time. With a passionate family of 6,000 medical professionals, staff, volunteers, and students, we work together every day to deliver exceptional care close to home. We are here for everyone who walks through our doors, no matter where they are in their life journey. Our commitment extends beyond our walls, reaching every community we serve. Driven by our heartfelt dedication, we believe that everyone deserves the best care and the best experience. As we look to the future, our vision remains clear: to grow alongside our communities. This vision is anchored in our commitment to put people first—pushing boundaries and embracing the latest medical advancements while ensuring we meet individuals where they are in life. Every innovation, treatment technique, and interaction is centered on our desire to provide the leading-edge care that patients expect and deserve.