Executive Operations Coordinator

Executive Operations Coordinator

Company: Seamless Assist

Location: Remote | PST Schedule

Employment Type: Full-Time

Role Overview

Seamless Assist is seeking a highly organized Executive Operations Coordinator to support executive productivity and day-to-day operations in a fast-paced remote environment. This role focuses on calendar management, communication, operational coordination, and structured workflow support, while leveraging AI tools to improve efficiency.

Candidates must be available during PST-EST business hours and have B2+ English proficiency.

Key Responsibilities

• Manage executive calendars, scheduling, and meeting coordination across time zones
• Organize and prioritize executive inbox communications
• Draft professional emails, reports, and documentation
• Track deadlines, tasks, and follow-ups for leadership
• Prepare meeting agendas, notes, and action items
• Maintain organized digital filing and documentation systems
• Support cross-functional communication and operational coordination
• Conduct research and compile information for executive decision-making
• Use AI tools (ChatGPT or similar) to assist with drafting, summarizing, and workflow organization

Requirements

• 1-3 years experience in executive support, administrative, or operations coordination roles
• Availability during PST-EST business hours
• B2+ English proficiency
• Strong organizational and multitasking skills
• Proficiency with Google Workspace or Microsoft Office
• Ability to work independently with minimal supervision
• High level of professionalism and discretion