About the role

As an Admin Assistant, you will play a pivotal role in ensuring the efficient

and effective operation of SaveLIFE Foundation’s administrative functions,

with responsibilities encompassing travel management, office management,

inventory management, budget control, vendor management, and more. Your

meticulous attention to detail, organizational skills, and ability to multitask

will be crucial to your success in this role.

Role and Responsibilities

1. Travel and Logistics:

• Coordinate all employee and guest travel (domestic/international):

bookings, vendors, compliance, and payments.

2. Facility Management:

• Manage daily office operations: hygiene, maintenance, catering,

staff welfare, and safety protocols (including contracts and space).

• Organize office events, training logistics, and administrative process

flows.

3. Procurement and inventory control:

• Manage vendor sourcing, onboarding (as per policy), and

procurement for office supplies/services.

• Oversee inventory levels, storage, quality, and maintain related

records (stock & billing).

4. Vendor and Bill Management:

• Manage vendor contracts (negotiation, compliance -

legal/organizational).

• Process vendor payments, resolve billing issues and conduct market

reviews.

5. Petty Cash & Budget Oversight:

• Manage petty cash (reimbursements, tracking).
• Support Finance with admin budget preparation, monitoring, and record-

keeping.

6. Record & Communication Management

• Maintain organized filing systems (physical/digital), manage document

flow (indexing, courier, postal).

• Draft administrative communications, reports, and facilitate internal

information sharing.

7. Asset & IT Coordination

• Maintain asset register; coordinate procurement and repairs.
• Liaise with IT vendors for hardware, software, biometrics, and ID card

support.

8. HR & Executive Support

• Provide administrative support for HR functions (attendance, leave,

onboarding, interviews, events).

• Offer logistical and communication support to leadership as needed.

9. Security & Access Control

• Manage office security infrastructure (CCTV, access control, keys).
• Ensure general office safety and security awareness.

10. Compliance & Government Liaison

• Coordinate with relevant authorities (transport, police, licensing) as

required.

• Ensure compliance across vendor agreements, office operations, and

safety regulations.

11. Business Continuity Planning (BCP):

• Support the planning and implementation of BCP measures.

Academic Qualification

Essential

• Bachelor's degree in any discipline from a recognized university

Professional Experience

• Minimum 3 years of proven experience in admin management, vendor

management, office management or similar roles.

Required Skills

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office and relevant software.
• Attention to detail and problem-solving skills.

Personal Characteristics:

• Action oriented with ownership and accountability
• Hands on approach, Solutions-oriented; strong problem solver.
• Ability to work across teams.
• Direct, clear, and concise communicator.

Apply here - https://forms.gle/dBr5v8gr8Fxh1NVh7

Job Types: Part-time, Contractual / Temporary

Contract length: 6 months

Pay: Up to ₹25,000.00 per month

Benefits

• Paid time off

Ability to commute/relocate:

• Pimpri, Pune, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you comfortable with an in-hand salary of maximum ₹25,000 per month (including travel allowance)?

Language:

• Marathi (Required)

Work Location: In person