Office Manager cum Document Controller

Vacancy Intro

Haskoning is an independent consulting engineering company that is dedicated to creating a positive impact on people and planet. Backed by the expertise of over 6,000 colleagues working from offices in more than 20 countries, and with more than 140 years of experience under our belt, we are helping clients with challenges ranging from climate change and digital transformation to changing customer demands and the energy transition. Driven by our mission Enhancing Society Together, we believe that each and every one of us holds the power to deliver measurable positive impact on society through our projects, and in our own operation

What will you do

Office Administration & Management

• Oversee day-to-day operations of the project site office
• Ensure availability and maintenance of office infrastructure, utilities, and supplies
• Coordinate with vendors for facility services
• Maintain office assets, inventory, and administrative records
• Facilitate staff onboarding, mobilisation, and logistics at the site
• Manage official correspondence and communication

Document Control & Information Management

• Establish and maintain an efficient Document Management System
• Control all incoming and outgoing documents (letters, drawings, reports, submittals, etc.)
• Ensure proper document numbering, version control, and traceability
• Maintain document registers (incoming/outgoing, drawings, submittals, transmittals)
• Ensure timely distribution of documents to relevant stakeholders
• Maintain confidentiality and integrity of project data

Where you will work

Virudhnagar, Tamil Nadu

What you bring

Qualifications & Experience

• Bachelor’s degree in any discipline with diploma/certificate courses in computer operations/applications
• 5–10 years of relevant experience in office management and document control
• Prior experience in infrastructure/construction/consultancy projects preferred

Skills & Competencies

• Strong understanding of document control systems and workflows
• Proficiency in MS Office Suite (Word, Excel, PowerPoint)
• Experience with EDMS platforms (Aconex, SharePoint, etc.) preferred
• Excellent organisational and multitasking abilities
• Strong communication and stakeholder coordination skills
• Ability to work effectively in a dynamic project environment

What we offer you

• Market competitive salary
• Inernational experience in an employee friendly work culture
• Insurance cover for self and family
• Social Security
• Paid leave
• Group Profit Sharing

Are you our new colleague?

We would like to meet you! Click on the apply button and upload your resume and motivation letter. After receiving your application, we will contact you as soon as possible. The application process then consists of 1-2 interviews and a possibly assessment. Are we all enthusiastic after this? Then you will receive an offer from us, and we will be happy to welcome you on board!

For more information, you can always contact Pranita Gupte, Recruiter, at pranita.gupte@haskoning.com.

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