Accounts Payable Clerk

We are looking for an Accounts Payable Clerk to join a specialized research organization in Stouffville, Ontario on a Contract basis. This role will support high-volume payable activities across two related businesses and play an important part in keeping invoice processing, coding, and payment records accurate and current. The successful candidate will work closely with internal teams to resolve discrepancies, trace supporting documentation, and maintain organized financial records using QuickBooks, with a strong emphasis on QuickBooks Desktop. This Contract opportunity is expected to run for approximately 6 to 8 weeks and offers a hands-on environment with initial on-site training.Responsibilities:

• Process accounts payable transactions by matching purchase orders, invoices, and packing slips, ensuring each item is entered accurately into the accounting system.
• Investigate differences between source documents by following up with the appropriate team members and confirming the correct coding and approval details before posting.
• Manage payable activity for two entities, maintaining clear records for both routine operating purchases and study-related expenses.
• Apply the correct chart of accounts, sponsor information, and study references when coding invoices so costs are assigned properly.
• Review corporate credit card activity, identify missing backup documentation, and track down receipts or related purchasing records as needed.
• Monitor partial shipments and multiple invoice submissions against a single purchase order to confirm billing aligns with goods received over time.
• Organize and retrieve financial support documents from shared folders and scanned files to keep audit trails complete and accessible.
• Assist with day-to-day bookkeeping support related to accounts payable and contribute to a smooth handoff of duties during the contract period.