Legal Assistant/Senior Parallegal

Responsibilities include:

Real Estate Matters:

• Having care of files from beginning to end of transactions including residential sales, purchases, refinances and new home construction
• Preparing real estate transactional and conveyance documents, including transfers, caveats, mortgages, refinancing related documents and all related documentation
• Conducting and reviewing searches, including online searches with The Property Registry (TPR) (Land Titles Office)
• Analyzing and drafting trust conditions for review by supervising lawyer
• Maintaining and organizing schedules of closings
• Managing all incoming and outgoing funds, including calculation of funds required for closing, mortgage financing and other requirements
• Attending to file openings and reviewing conflict searches
• Preparing Statement of Accounts as necessary
• Maintaining client communications and, where necessary, acting as primary and independent contact with clients, financial institutions, brokers and other counsel
• Producing reports as necessary, including mortgage reports to lenders

Corporate Matters :

• Assist with corporate filings and formation documents (e.g., Articles of Incorporation, Operating Agreements, Annual Reports).
• Maintain corporate records, minute books, and compliance calendars.
• Support due diligence processes in mergers, acquisitions, and other business transactions.
• Prepare board resolutions, shareholder agreements, and other corporate documentation.

Estate Matters:

• Collect client information (deceased details, family members, assets, liabilities).
• Organize initial documents (death certificate, will, asset statements).
• Schedule meetings and follow-ups with clients and beneficiaries.
• Respond to basic inquiries and provide status updates.
• Liaise with financial institutions, courts, and government offices.
• Draft routine correspondence (letters, emails).
• Assist in preparing estate-related documents, such as Applications for probate, Affidavits and statutory declarations, Notices to beneficiaries and creditors.
• Prepare document packages for lawyer review.
• File probate applications and supporting documents with the court.
• Track deadlines and ensure compliance with court requirements.
• Arrange service of documents where required.
• Help compile a list of estate assets and debts.
• Assist in preparing estate accounting summaries.
• Coordinate with banks, insurers, and government agencies for asset transfers or closures.
• Maintain organized physical and electronic files.
• Track key dates (filing deadlines, court dates, limitation periods).
• Store original wills and important documents securely.
• Prepare statements of account.
• Track disbursements (court fees, filing fees, courier costs).
• Assist with trust accounting (if applicable).
• Manage calendars and appointments.
• Prepare reports or summaries for the lawyer.
• Ensure all documents are properly signed, commissioned, and witnessed.

Qualifications include:

• Eight (8) years of previous work experience
• Working knowledge of MS Word, Excel, Outlook
• Excellent attention to detail
• Organization skills; demonstrated initiative and ability to work independently with minimal supervision
• Ability to meet deadlines with excellent multi-tasking and problem-solving skills
• Ability to effectively communicate and strong client service skills

Salary: Commensurate with experience

Benefits: Group Health Benefits (Life Insurance, Dental, Extended Health care, Long Term Disability)

Start Date: As soon as possible

Job Type: Full-time

Pay: From $52,000.00 per year

Benefits

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• Vision care

Experience

• Legal Assistant: 8 years (preferred)

Work Location: In person